For more information on how to request a document, select the appropriate tab above.
During our busy periods (May to August and December to February) it may take longer to process document requests. Whilst the times below are guidelines we do not guarantee documents will always be produced within these timeframes. Additionally please note that if you completed your programme more than 5 years ago your document may take longer to be produced. Please ensure you allow plenty of time if requesting a document for a deadline.
Please do not contact us regarding the status of your request before the standard processing time has elapsed as this will cause delays.
|Document||Fee||Standard processing time|
Please note transcripts cannot be produced for research programmes
|Validation of a certificate
(resending an original certificate if returned to us in the mail)
(certification of study, introduction to a bank, council tax exemption etc)
An academic transcript is a full record of your academic study at the University of York and includes marks from all years of study plus your award date and award result. If you have not yet completed your course and request a transcript, an interim transcript will be produced which will show the marks you have available so far. (If you have not yet completed your course you may wish to have a print-out of your marks validated (see below) instead of paying for an official transcript). All students will receive a free final transcript at graduation. Credits from exchange programmes will be shown on your transcript, but modules taken at other universities will not. These can be obtained from the relevant institution. Transcripts can be collected (by yourself or a nominated other), or can be posted to you. You will be asked to select one of these options when you place your order.
Transcripts are posted to UK addresses via standard Royal Mail delivery and there is no additional fee for this.
Transcripts can be posted to overseas addresses for an additional fee of £10 per address. This must be purchased separately in addition to the transcript fees. Transcripts will be sent via Royal Mail's International Signed For service. If you have ordered multiple transcripts to be sent to different addresses you must purchase overseas mailing for each address. It is your responsibility to ensure this is paid - failure to do so will result in delays to the processing of your request. Pay overseas mailing at this link.
We are unable to arrange delivery by courier, however if you wish to do this yourself please let us know when you place your request. You must make all arrangements and bear all costs for this.
If you have any specific requirements as part of your transcript order (for example you would like an application form or reference number to be included with your transcript), you can add this information as part of your order in the notes box at the end of the order form.
You will be emailed when your transcript is ready to be collected. You (or your nominated collector) will need to bring photographic ID to the Student Support Hub to collect your transcript.
Transcripts awaiting collection will be kept for a maximum of three months. Any transcripts uncollected after three months will be destroyed and refunds will not be made.
If you are graduating in July 2017, you will receive a free final transcript when you receive your certificate.
Important note for students who graduated in 2010 or before:
Not all departments hold comprehensive archived records for previous graduates, and as such we are unable to guarantee that a complete set of detailed module information has been retained for all former students in all departments. Whilst we will make every effort to obtain your past marks in order to produce a transcript, we can only do so if your department has retained this information. If you wish to check whether we can provide you with a transcript before placing your order please contact firstname.lastname@example.org
For all students we can provide (free of charge) an official document confirming that you studied at the University of York detailing your dates of study, your programme, the award you achieved and your date of completion. If you wish to request this instead of a transcript please email email@example.com stating that you require a "Confirmation of Study" letter. Please include your full name, date of birth, programme of study and dates of attendance in the email.
Current students - you can access your available marks through your e:Vision account, using the 'View my Results' option. Remember that it may take time for all of the marks to become available. You can print out these marks and Student Support will validate the print-out to confirm the marks are correct. This is free of charge. This may be accepted as proof of your marks in lieu of an official transcript, for instance, to accompany an application for a job or further study. If supplying this to another organisation or institution, please check with them that it will be acceptable. Bring your print-out and student card to the Student Support Hub in Market Square. You may have to wait up to ten minutes for your document to be checked and validated. Please note that the print-out must be a screen shot of exactly what is shown on the whole of the e:Vision page with no text added or removed. If any information has been added or removed (including the wording about your marks being provisional) it will not be validated.
You will be presented with your original award certificate at your graduation ceremony. It is not possible to receive your certificate before then, as it is not until that point that your award is conferred upon you. If you choose not to attend your ceremony your certificate will be posted to your registered home address after graduation.
If your award is not conferred at a graduation ceremony (for instance, Certificates/Diplomas of Higher Education, some Postgraduate Certificates) your certificate will be posted to you as soon as your award is ratified, which will be a short time after completion of the programme.
If you are unsure whether or not you will be graduating, or have any queries about this please contact firstname.lastname@example.org
A replacement award certificate can only be issued if your original certificate has been lost or destroyed. If you still have your original certificate and require copies (eg to send off with applications for employment or further study) please request validated copies (see below) rather than replacement certificates.
If you are sure your original certificate is lost or destroyed you can request a replacement. Only one version of your certificate is valid at any one time. Therefore if a replacement certificate is produced your original certificate will be invalidated, even if you subsequently find it. The cost of a replacement certificate is £40.
All certificates are sent by registered delivery and will require a signature on receipt. Undelivered certificates are returned to the University by the Post Office. If your certificate is returned to us there will be a £10 charge for it to be resent to you. We will contact you by email to advise you of this. You will be required to pay the £10 mailing fee and confirm the address to which you would like it sending. This can be anywhere in the world. Alternatively you can collect your certificate from the Student Support Hub, or nominate someone to do so on your behalf. Your certificate will be held at the University for a maximum of six months. If you do not pay the mailing fee or arrange for your certificate to be collected within this period your certificate will be destroyed. To obtain your certificate after this you will be required to purchase a replacement certificate.
Certificates lost in the post: We have a 3 month waiting period to see whether a certificate is delivered or returned to us in the post before we would produce a replacement for non-delivery. If more than three months have passed since the posting date and your certificate has neither been delivered to you nor returned to us in the mail we will produce a replacement free of charge. Please note that if your certificate has been lost because you provided an incorrect address (or you failed to register for graduation when requested, and thus did not register an up to date address for your certificate to be sent to) you will be required to purchase a replacement certificate - a free replacement will not be produced. Please contact email@example.com for further information including confirmation of the posting date if required.
You must be in possession of your original certificate in order to request validated copies of it. The cost of certificate validation is £3 per certificate - for this you will receive three validated copies. If you require more than one certificate validating (eg an undergraduate and a postgraduate programme) you must complete a separate request for each.
This service is for University of York award certificates only - we do not validate any other documents.
Once you have placed your request through the online store you need to send a copy of the certificate that you require validating to the Exams Office, either by posting a hard copy to the address below or sending a scanned copy via email. Please note that copies/scans must be of good quality and all the information should be clearly readable, including the reference number at the bottom right hand corner if there is one.
University of York
How to request these documents
Current students can request these documents through e:Vision
- Log into e:Vision using your IT Services username and password.
- Email firstname.lastname@example.org stating which document you require. Please include your full name, date of birth, programme of study and dates of attendance in the email.
- Please also confirm how you would like to receive your document. You can collect it from the Student Support Hub (9am-5pm, Monday-Friday), authorise another person to collect it on your behalf, or you can have it posted to you at an address you supply.
We are pleased to announce the implementation of the Higher Education Degree Datacheck (HEDD) online verification service for employers and agencies to verify University of York awards. Please note that this service is only for third parties.
The system has been developed by Graduate Prospects, in consultation with universities, employers and screening agencies. Funded by the Higher Education Funding Council for England (HEFCE) and launched by Graduate Prospects, HEDD is now being rolled out to institutions throughout the UK.
The online candidate verification service allows registered enquirers to input data provided by applicants (name, date of birth, institution, year of graduation, qualification classification etc).
To make an enquiry you need to register with HEDD by visiting www.hedd.ac.uk. Select ‘University of York’ from the list of UK higher education institutions and choose the option to 'verify a degree award'. There is a charge of £10 per enquiry. If you require further assistance, please email email@example.com. You will also be required to upload a consent form.
You’ll need the individual’s name, date of birth, course and qualification. For graduates you'll also need their year of graduation and degree result. If you require dates of attendance, please request this at the time of making the enquiry.
We recommend that you ask to see the degree certificate if there is one, and use that as the basis of your verification enquiry, or ask individuals to give you their data as they believe it’s recorded in the student records system. If the information submitted is an exact match to the information held within the student record, your request will automatically be verified. If the information does not match all fields, then the enquiry will go to the team at York for manual verification, with a five working-day turnaround time
All your enquiries are stored in the system and can be exported as an MS Excel or CSV file. You can sort your enquiries according to status:
Pending – this means we couldn’t automatically verify your enquiry and you’re waiting for a response from the University
Not verified – where the University has responded in the negative
Partially verified – where the University has verified some but not all of the data, eg the wrong year of graduation has been submitted
If you have any problems or queries, please email firstname.lastname@example.org, including your phone number if you would like a call back.
If your query has not been answered in the frequently asked questions, please contact us:
|Transcriptsemail@example.com||+44 (0)1904 324864|
|Certificatesfirstname.lastname@example.org||+44 (0)1904 322145|
|Any other email@example.com||+44 (0)1904 324643|
Current students - please include your 9 digit student number in all correspondence.
Former students - please include your full name, date of birth, dates of study and programme title (eg BA in English).
There are two types of transcripts that are possible to produce for students graduating in July 2017:
Transcripts produced before graduation are called interim transcripts. An interim transcript will show that your award is ‘yet to be awarded’. It will list the marks that are avaialble on your record.
Transcripts produced for your graduation day are called final transcripts. A final transcript will not say ‘yet to be awarded’ and will show the date that you will receive your award – which is the date of your graduation ceremony. Final transcripts will list all of your marks and module results. Final transcripts are not available before your graduation. All students will receive a free final transcript with their graduation certificate.
You have three options:
1. If you require a list of your available marks printed on official paper you will need to order a transcript. The deadline for ordering interim transcripts is 5pm on Wednesday 31st May 2017. If you place an order through our online store before 5pm on 31st May we will assume that you want an interim transcript. Click here to order an interim transcript - order must be placed before 5pm on 31st May.
2. If you do not require confirmaiton of your marks to be on official paper, you can print out your marks from e:Vision yourself on standard plain paper and bring them into the Student Hub to be stamped and verified. This is a free service. To find out more about how to do this see 'Validating your marks from e:Vision' in the 'Transcript' section above or email firstname.lastname@example.org.
3. If you do not require a list of your marks and only require a letter that confirms what award you will be graduating with, you can order a 'Confirmation of Award letter' through your e:Vision account. Confirmaiton of award letters are free.
You will get a free final transcript with your award certificate for graduation. If you require additional final transcripts you can order them through our online store after 5pm on Wednesday 31st May and before 5pm on Thursday 22nd June. If you order a transcript before 5pm on 31st May we will assume you want an interim transcript instead of a final transcript. If you order a transcript after 5pm on 31st May we will assume you want an additional final transcript to be given to you when you get your award certificate at graduation.
If you place an order after 5pm on Thursday 22nd June your transcript will not be ready in time for graduation.
This is not possible. You can only get an interim transcript before graduation.
A validated certificate is a photocopy of your award certificate which is stamped and signed by a University official to show that it is a true copy of the original document. These validated certificates are often useful if you are taking further study or applying for jobs. If you are not attending your graduation ceremony and would like to order validated copies of your certificate, you can do so through our website.
If you attend your graduation, you can purchase validated copies of your certificate on the day of your ceremony. Please bring your award certificate and photo ID (such as your student card) to the Information Desk in the Exhibition Centre. Validated certificates can only be ordered by the certificate holder, so you will not be able to purchase validated copies of a friend's certificate.
Validated certificates will cost £1 per copy and only cash is accepted (no card payments).