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Apply for undergraduate accommodation

Our guarantee

Whether we're your firm or insurance choice, you're guaranteed an offer of a room in accommodation owned, managed or approved by the University if you apply for accommodation by 31 July 2021.

If you’re a continuing undergraduate student and pay overseas tuition fees, we can guarantee you a room for each year of your course if you apply by the deadline date.


How to apply

When you apply for accommodation, we’ll ask you to rank your room choices in order. Each choice is for a specific room type in a specific college.

You can apply for different room types across different colleges. Just make sure to include one shared bathroom room in your preferences.

Apply for undergraduate accommodation

  • Login at accommodation.york.ac.uk using your You@York login details

  • Click ‘create application’ for the next academic year

  • On the first page check that all of your personal details are correct

  • You’ll then need to select your application type: Single, couple or family

Remember not to use your school or college email address as your contact email, as you may miss out on important communications after A level results day (such as your room offer) if you lose access to this.

List your top seven accommodation options in order of preference by clicking the rooms banner icon. Each preference will specify a college, room type, let length, catering and bathroom information.

  • You can use the dropdowns and slider in the right-hand column to filter your search
  • You can rearrange the order of your preferences by dragging and dropping them in the right-hand column

If you're a Nursing or Midwifery student, catered accommodation won't be included in your options.

You can log back in and change your preferences up until the guarantee deadline. Don't worry, we'll use your original application date when we allocate.

Let us know if you’ll be receiving up to or near the maximum maintenance loan and want to request that your £200 advance payment be deferred.

Finally, you’ll be asked if you have any additional requirements for health, welfare or mobility reasons. Please don't wait until you have received a room offer to let us know about these as we may not be able to find you a suitable room at that stage.

The last thing you’ll need to do is let us know who we can share your data with. This will include who we are able to talk to about your accommodation and room offer (including family members or carers) and the third party accommodation providers we can share your application data with if we need to.

Once you’re happy with your consent options you’ll be asked to review all of your options and choices before you submit your application. Remember, you can log back in and edit your application at any time.

If you would like to change your consent options, or allow us to speak to someone other than yourself about your accommodation once you have moved in, please let us know at accommodation@york.ac.uk.

 


Top tips:

  • Apply early. Even if you change your preferences later, we’ll use the date of your original application when allocating rooms.
  • Apply even if we’re your insurance (second) choice. You’re not committed to anything until you accept a room offer.
  • Choose a variety of room types that you think you’ll be happy with.

What happens next

1. Application confirmed

Once you’ve applied, we'll send you a confirmation email. If you mentioned any additional requirements, we'll contact you at the room offer stage to discuss them.

2. Receive your room offer

Room offers are sent out in the middle of August on UK A level results day, and will contain an offer of a room detailing the college, room type and let length.

3. Accept your room offer

You’ll need to accept your offer by the date stated in the email by following the link provided. Make sure you have internet access for this.

4. Make your advanced payment

Your £200 advanced payment will secure your booking and will be deducted from your first term's rent instalment.

5. Receive your room number

Room numbers will be sent out in September. Around this time you’ll also start to hear more from your college about arrivals and events.

6. Pay your first rent instalment

Your rent is split over three termly instalments, the first of which will be due in October. We recommend setting up a direct debit.


Your room allocation and offer

80% of students received an offer for one of their top three preferences in September 2019

For first year undergraduates:

  • Firm offer holders receive priority over insurance choice applicants. 

  • We take the date (but not time) of applications into consideration when allocating. 

  • We allocate to students who applied by the guarantee deadline before those who applied later on.

How it works:

  • We collect and hold all applications until our guarantee deadline date

  • After the deadline is over, we put all guaranteed students, starting with firm choice students, through our ‘mass allocator’ system in batches - taking into consideration the date the application was made.

  • The mass allocator will go through each batch, and pick out a student at random. That student will get their first choice if possible. If their first choice is sold out, they get their second choice, if their second choice is unavailable, their third choice, and so on, moving through students until everyone in the batch is assigned a room offer.

  • After guaranteed firm students are allocated room offers, guaranteed insurance students are run through the mass allocator system.

The best chance you have to secure one of your top three choices is to make York your firm choice and apply within the first few days of opening. 

Not everyone will receive one of their top three accommodation preferences given the variety of our rooms and that some room types are more popular than others. 

If you are unhappy with your room offer, there are options to . However, most students are happy with their room after moving in and we receive very few transfer requests.

Please contact us at accommodation@york.ac.uk before you reject your offer. If you reject your offer, or don’t accept in time, you’ll be outside our guarantee. We’ll still try to assist you, but will help those still covered first. Consider swapping or transferring your room instead.

If you're expecting to receive the maximum maintenance loan, you may be able to defer your £200 advance payment. You can request this in your application or by emailing us. If approved, you'll pay the £200 with your first term’s rent instead.


Can I cancel my booking?

You are not eligible to end your agreement if you are a registered student at the University. If you are a new student who does not arrive in York to start your course and inform us you wish to cancel:

  • More than three weeks before the start of your booking: we'll keep your £200 advance payment or charge you £200 if you have not paid it yet.
  • Less than three weeks before the start of your booking: we'll keep your £200 advance payment, and you'll be charged four weeks’ rent.

After the start date of booking: You should let us know by following the request to vacate procedure. You will normally be charged the equivalent of eight weeks rent as a notice period, and a £200 cancellation fee.

To cancel your booking, please email accommodation@york.ac.uk. We'll confirm whether you're eligible, and inform you of any additional charges.


Paying for accommodation

Information on when to pay your rent and the best ways to do so

How to pay

Pre-arrival information

Things to do now, what to bring and what happens when your arrive

New undergraduate welcome