Change of plan?
There are many occasions when personal circumstances may make it necessary for you to change aspects of your course. However, the decision to make changes to your course should not be taken lightly. You should discuss any proposed changes with your supervisor. It is essential that you understand the implications that any changes may have.
Leave of absence
- Take a break from your studies for medical or personal reasons
Change your mode of attendance
- Switch from full-time to part-time or vice-versa
Change your programme
- Upgrade or downsize your degree, or transfer between departments
Extend your deadline
- Take extra time to write up your thesis
Withdraw from your programme
- Leave the University
Pregnancy and adoption
- Student Pregnancy, Maternity, Paternity and Adoption Policy (Equality and Diversity Office)
What are the Special Cases Committee looking for in an application?
Presentation given by Research Student Administration to the termly 'Gradmin' forum on 01 November 2017:
Research Special Cases Committee submission deadlines 2019-20 (PDF
, 181kb)
Rules and regulations
These pages are intended as an accessible guide for students considering changes to their course. Full rules and regulations can be found in the Policy on Research Degrees.
Important information
The following may all be affected by changes to your course. Please ensure you are aware of all the effects that changing your course may have.
International students
Changes to your course may affect your visa. You must contact an Immigration Adviser before making changes.
Immigration Advice Service
Student Hub, Market Square
Tel: +44 (0)1904 324140
Email: immigration@york.ac.uk
Office hours:
- Term time: 9am - 5pm, Monday to Thursday, 10am - 5pm Friday
- Office hours: Vacation: 10am - 4pm, Monday to Friday
University accommodation
If you take a leave of absence, switch to part-time study, or withdraw from your course, you must terminate your accommodation agreement within four weeks of your change of status.
Accommodation Services
Tel: +44 (0)1904 32 2165
Email: accommodation@york.ac.uk
Office hours:
Monday to Thursday: 9.00am - 5.00pm
Friday: 10.00am - 5.00pm
Council Tax
Changes to your course may affect your eligibility for exemption from Council Tax. Council Tax rules may vary depending on where you live, and can be complex. You should speak to a Student Welfare Adviser or contact your local council.
Student Advice
Student Hub, Market Square
Tel: +44 (0)1904 32 4140
Email: student-advisers@york.ac.uk
Office hours:
- Office Hours: Term time: 9am - 5pm, Monday to Thursday, 10am - 5pm Friday
- Office hours: Vacation: 10am - 4pm, Monday to Friday
Fees
Changes to your course may affect your course fees. You can find out more about changes to your fee status from the Fees Office.
Fees Office
Finance Services, Market Square
Tel: +44 1904 322120
Email: fees-office@york.ac.uk
Office hours: Monday-Friday
10.00am - 4.00pm
Funding
Your eligibility for internal or external funding may be affected by changes to your course. This includes York Scholarships, Research Council studentships, US Federal Loans, other foreign loans, sponsorship, charity funding, etc.
It is your responsibility to be aware of any implications that changes to your course may have for your funding. You can find out more from your funding body or the Research Student Administration Team.
Research Student Administration
Student Administration Building, Market Square
Tel: +44 (0)1904 32 4519
Email: research-student-admin@york.ac.uk
Opening hours: Monday to Friday
9.00am - 5.00pm
Information for supervisors
If your supervisee is making a change to their programme, guidance is available from Research Student Administration.