How to apply: undergraduate students

• You must be a fully-registered UK student undertaking a full-time or part-time undergraduate degree-awarding course.
• You must normally be resident within the UK for the duration of your studies.
• Full-time students need to have taken out the full student maintenance loan and tuition fee loan.
• Part-time students need to be studying at least 25% of a full-time equivalent course and must have taken their full tuition fee grant and/or loan, or provided evidence that they are not eligible (where applicable).
• Students on a leave of absence are eligible to apply except where their leave of absence is due to progression issues - students need to show they are registered on an approved leave of absence from the University.
• You must be able to show, with supporting documentation, that you have made arrangements for payment of tuition fees and day-to-day living costs, eg your letter from Student Finance or evidence of self-funding which may include wage slips, and any other funding like scholarships, bursaries or family/friend contributions.
• You will be asked for evidence that you have taken out the full entitlement of student support before applying to the Student Support Fund. This includes taking out the maximum tuition fee and maintenance loans available from your funding provider, and making use of any interest and charge-free overdraft facility attached to your bank account(s).

Unfortunately funding cannot be provided to cover the following costs (this list is not exhaustive):

• tuition fees and tuition fee debt
• requests to compensate loss of income within the family/household
• requests to compensate funds lost via fraud
• holiday-related costs, including costs incurred as a result of cancelled travel
• differences in exchange rates between the student's home currency and GBP
• where there is an economic crisis in the student's home country
• where the student has not secured sufficient financial provision for the full academic year
• routine or private medical costs
• routine or unnecessary medical costs, including costs associated with dental and cosmetic procedures
• costs related to distance or online learning
• part-time students studying less than 25 percent of a full-time course
• students without an active fully-registered status

If you would like to check eligibility or would like clarification on the required evidence, please contact sfsu@york.ac.uk.

If you would like additional support and advice, please contact the Student Support and Advice Team, more information is available on the Student Hub web page.

Before you begin

As part of your application you will be asked to provide supporting documentation as attachments to some of the questions on this form. We understand that it can be uncomfortable to share details of your spending and finances, however it is really important we understand your position in order to be able to see how we can best support you. The information you provide will be treated as confidential. For more information on how we manage your data, please refer to the Student Support Fund Policy.

What supporting evidence do I need to provide?

You will be asked to upload the following as part of the form process:

• Evidence of your rent/mortgage, for example your tenancy agreement, which must include your name, the address of the property, the rental period, and the monthly charge.
• Evidence for all funding you receive to cover your tuition fees and living costs for the academic year
• Bank/Building Society Statements for every account in your name, including savings, overseas, and empty/unused accounts for the past three months.
• A brief explanation of the following which appear on your statements:
  • all spending over £100, ie what the payment was for
  • all transfers between accounts
  • all credits
• An overview (supporting statement) of reason(s) why you're applying to the fund and any additional relevant evidence to support this.

What if I have made a previous application?

If you have made a previous application, we will review your previous supporting statement only to confirm that you are reapplying under new circumstances, as we are unable to award again for circumstances already considered. Regardless of previous applications, you should ensure that all evidence and information requested is provided within any new application. Failure to provide the requested information will result in your application being delayed and/or rejected.

Beginning your application

As part of your application, you will need to provide evidence as attachments to some of the questions on the application form. Before starting your application, please ensure you have read the 'What supporting evidence do I need to provide' section, which can be found on the Student Support Fund web page.

Please prepare your evidence in advance before submitting an application, as incomplete applications cannot be forwarded for assessment, and therefore may cause a delay in them being processed and you receiving an outcome.

Once you submit your application, the Student Financial Support team will create a folder in a secure area and upload some of your application and supporting documentation. The application will be passed to the assessors once all supporting evidence has been received.

To access the application form, please follow the link below (during the period the applications are open) which will take you to a Google Form. Please ensure you are logged into your University account in order to access the form. Your progress will be saved for up to 30 days. If you do not submit the application within the 30 days, you will need to start a new application.

Apply to the Student Support Fund - Home students

Apply to the Student Support Fund - International students

The Student Support Fund is open for undergraduate students from Monday 6 October 2025 until 5pm on Friday 5 June 2026. All supporting evidence will need to be submitted by 5pm on Friday 12 June 2026. Please note, the fund temporarily closes during vacation periods.

For support and advice on a range of issues, including options available to you, please visit the Student Hub web page.

Outcome

• It is expected that you will be notified of the outcome of your application within four weeks of assessment.
• You will be notified by email the outcome of your application to the Student Support Fund, with an attached letter explaining the outcome in detail. Occasionally students are disappointed with the outcome of the Student Support Fund and have the right to question it. Full details of the Appeals Process can be found in the Student Support Fund Guidance.