Student welcome staff toolkit

Letting you know the essentials of what is going on across the University to welcome new students in September 2026.

Pre-arrival key dates 2026

Date	Activity
Mon 3 Aug	Enrolment opens for those not waiting for results
Thur 13 Aug	A level results day / accommodation room offer emails start to send
Mon 17/Tues 18 Aug	'Joining instructions' emails sent from Student Records inviting students to enrol
Tues 25 Aug	Welcome events programme published on York SU website
W/B 7 Sep (TBC)	Campus accommodation room numbers confirmed to students / Google Classrooms open
Wed 16 Sep	Academic timetable released STYC/STYM training event - contact east-colleges-community@york.ac.uk for information

Campus accommodation key collection hubs

Students moving into campus accommodation should check their contract start date with Accommodation Services and then collect their key at the following times and venues:

Students	Arrival dates	Key collection venue	Opening hours
Postgraduates and students arriving from overseas	From Mon 14 2026	Information Centre (for Campus West) Ron Cooke Hub (for Campus East)	8am - 8pm
Home undergraduates	Fri 18 - Sun 20 Sep 2026	STEM Centre (for Campus West) Church Lane Building (for Campus East)	9am - 5pm (an arrival slot must be pre-booked)

Arrivals outside these times are not encouraged as support won't be available. However, students can contact Campus Safety in an emergency.

Arrivals Week 2026 schedule

Date	Key activity
Mon 14 Sep	Postgraduate arrivals begin, including arrivals for Wentworth, Constantine, Langwith and Halifax Postgraduate Manchester Airport collection
Fri 18 Sep	International student arrivals day Manchester Airport collection Campus arrivals for: Anne Lister (1/2) David Kato (1/2) Goodricke Halifax
Sat 19 Sep	Manchester Airport collection Campus arrivals for: Anne Lister (2/2) Constantine Derwent James Student Castle arrivals
Sun 20 Sep	Campus arrivals for: Alcuin David Kato (2/2) Langwith Vanbrugh
Mon 21-Tues 22 Sep	Welcome Week: Allocated time for college, York SU and central services welcome events
Wed 23-Fri 25 Sep	Welcome Week: Allocated time for departmental welcome events

Key communications

Key information for new students is on our new student welcome pages. You'll find the schedule of content for the welcome emails in the shared resources folder (below).

Friday 21 August 2026: Things to do first

Friday 28 August 2026: Student life

Friday 4 September 2026: Arriving at York

Friday 11 September 2026: Settling in

York SU emails

Student queries

Students can complete a student life further advice form to find out more about life at York or to ask questions.

Templates and shared assets

Find timelines, handbook templates, shared comms assets and more in our shared folder.

Welcome 2026 shared resources

If you have any questions, contact the Student Communications team: student-communications@york.ac.uk

Key induction activities

Key online induction courses:
- Understanding consent and being an active bystander (VLE)
- Campus accommodation pre-arrival induction (if relevant) (Kinetics)
York for Life new student online chat groups
All new students receive an invite via their personal email address.
Google Classrooms college induction
New undergraduates and new resident postgraduates receive an invite to their UoY email address from W/B 7 September 2026.
21-22 Sep: Find Your Feet in-person campus trail

Headline welcome events

The welcome events programme is finalised by the end of August 2026. Paid-for events tickets go on sale from the York SU website on Tuesday 25 August 2026.

As the programme develops, search the calendar below for key events or see the student events page.