Recording archived datasets

The University needs to know about your archived datasets, even where your dataset is deposited in an external data repository.

PURE, the University's Research Information System, allows members of staff to record information about their datasets. The public facing portal, the York Research Database, allows these dataset records to be searched, promoting data reuse, data citation and collaboration.

Record archived datasets in PURE

When you have deposited your dataset(s) in an external data repository, all the University requires is a dataset record in PURE. This record will describe and point to the dataset in the external data repository.

Email the Open Research team with the Digital Object Identifier (DOI) for the dataset and the DOI for the related paper and we will create a dataset record in PURE for you, based on the one in the external repository. If no DOI is assigned to your dataset, provide as much information as you can about your dataset, e.g. the name of the external repository and a URL to the dataset, along with the DOI for the related paper. Your PURE record and your researcher profile will then automatically update.

Record archived datasets in WREO

Postgraduate researchers should record the Digital Object Identifier (DOI) for archived datasets with their thesis in White Rose eTheses Online. The DOI (or, alternatively a URL) for the dataset can be added in the Related URLs field. The summary page for your thesis will show the link to the supporting research data, enabling its discovery.

If your dataset is not already archived

Each research funder will have different rules on when metadata, and datasets, have to be made available.

Read more about archiving and sharing data (Research data management: a practical guide)