Google Drive
Google Drive is a cloud-based file storage system that allows you to store Google Workspace files and also those created elsewhere. You can work collaboratively with others on files stored on Google Drive. It supplements your personal and shared filestore.
There may be some situations where Google Drive is not suitable.
This service is part of Google Workspace.
Key features
- Folders: organise and manage files.
- Shared drives: create files that everyone in your team can access, even if the original creator of a document leaves the University.
- Share documents with others: allow them to view, edit and collaborate in real-time.
- Request approvals: lock a file (eg Google Doc, Google Sheet) so that no edits can be made until approved by requested approvers.
- Store and convert: upload files created outside of Google Drive and convert Microsoft files to Google Workspace formats.
- Offline access: you can make files available for editing even when you don't have an internet connection.
- Access on the go: easily access your files on your computer, tablet or phone.
- Google Drive desktop app: synchronise your Google Drive files with your computer, and backup files from your computer.
- A mobile app is available on the Apple App Store and Google Play.
Additional information
When not to use Google Drive
Files saved in Google Drive are stored in the cloud. This offers good access and security but may be unacceptable in some very specific cases (eg highly sensitive research data).
If you're using sensitive data supplied as part of a research contract, ensure that you are aware of the requirements of the data provider, who may not agree to datasets being stored or shared via Google Drive.
For more information, see data management for research.