Microsoft OneDrive
OneDrive is used to store and access University files in the cloud.
If you are working on a Windows managed laptop, anything you save to your Desktop, Documents and Pictures folders will be available in OneDrive.
Key features
- Open and save OneDrive files directly in Microsoft apps including Word, Excel and PowerPoint.
- Keep track of changes and revert to an older version (up to 30 days).
- Make files available for when you don’t have an internet connection.
Access instructions
- Most University-managed laptops running Windows have this software installed as standard.
- For all other University-managed Windows devices, you can install this software from the Software Center.
- For other devices, you can download and install OneDrive directly from Microsoft.
Related tools
Additional information
Alternatives for sharing documents in OneDrive
OneDrive should only be used for work documents which others do not require access to. We do not recommend sharing documents in OneDrive, instead use shared Google Drives.
This is because in OneDrive it’s difficult to convert a file owned by an individual into a file owned by a department. This can cause issues when someone is absent or leaves the University.
In addition, please consider the following:
- Documents stored in the cloud may be synced and stored locally on the computer you are using. Learn more about OneDrive sync (microsoft.com)
- You cannot access your documents without internet access, unless synced to the computer you are using.
- The data within your OneDrive will be lost if you leave the University and have not exported it.