Google Drive provides an easy way to create, edit and share documents.
Tools include word processing, spreadsheets, presentations and forms.
Drive is offered in addition to Microsoft Office, and supplements your personal and shared filestore. There may be some situations where Google Drive is not suitable - see Guidance below.
Google Drive and Google Docs are provided as standard to all members of the University as part of their account registration.
Google Drive gives you the ability to store files in the cloud and access them from a wide variety of devices.
It is also possible to share files, and folders of files, with others. Any type of file can be stored in Google Drive, or Google Docs can be used to create documents there directly…
Google Docs is Google's web-based document suite, and is integrated with Google Drive. It enables you to create and edit word processing documents, spreadsheets, slideshows (presentations) and forms.
Google provide apps for mobile devices to support viewing and/or editing of your documents.
More about size limits
There is no limit on the number or size of 'native' Google Drive documents (documents that have been created within Google Drive, or uploaded and converted to Google Drive format).
There are some limits on the size of documents that are uploaded and not converted (eg Office documents).
While Google Drive is an excellent tool, the following issues should be considered:
We don't recommend Google Drive for producing a final thesis, as styles used by Google Drive are not 'true styles'. This means they change the appearance of text but don't provide structure to the document.
Please note: If you're using sensitive data supplied as part of a research contract, ensure that you are aware of the requirements of the data provider, who may not agree to datasets being stored or shared via Google Drive.
Note that if you attach a document to an email, its default settings will make it public to anyone with the link. If that's not what you want, use the Share and Send options when prompted to restrict access.
For more information read the Getting Started Guide for Google Documents.
Help & training from IT Services
For more information read the Getting Started Guide for Google Sheets.
For more information read the Getting Started Guide for Google Slides.
For more information read Google's support pages for Forms.
Help from Google
Help from IT Services
The IT Services Google Apps site includes hints, tips, video tutorials, and details about our popular Google Knowledge Sharing events:
If you're having problems using Google Drive, get in touch with the Library & IT Help Desk.
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