Event scheduling: Doodle

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Doodle is a meeting scheduling tool.

It helps you to easily establish the availability of attendees, and see at a glance which timeslot will suit the most people.

Sign in to Doodle »

Overview

Doodle simplifies the process of scheduling meetings and events.

You can suggest as many potential times as you wish, and respondents state their availability. You then select the time that suits everyone best.

Doodle is an externally hosted service that can be used on its own, or linked to your Google Calendar.

All staff and students have access to the University branded version of Doodle. This version features the York logo, and doesn't have ads.

Schedule a meeting

Once you have registered and linked your Google Calendar, it's easy to create an event:

  1. Log in to Doodle
  2. Select Schedule an event
  3. Follow the instructions

Respond to an invite

If you've been invited to give your availability for a meeting from someone else, click on the link they've given you, and select the time(s) that suit you.

If you're logged in, you can select to have Doodle block out the times in your Google Calendar. Then, when the meeting date is selected by the event organiser, Doodle will update your calendar with the confirmed date.

Additional features

Find out more about what Doodle has to offer, including MeetMe and mobile access:

How to register

1. Register  

The first time you use Doodle, you'll need to register:

  1. Click on Create account.
  2. Select Connect with Google.
  3. Enter your University of York email address (eg name@york.ac.uk or username@york.ac.uk) and password into the Google login page.
  4. You will receive an email from Doodle - follow the instructions to activate your account.

2. Link Doodle to your Google Calendar

Once you've linked your Doodle account to your University calendar, when you respond to a Doodle poll, the dates you accept will be added to your calendar as tentative events.

When the poll is closed, the confirmed date will be marked as such, and the others will be removed.

To link Doodle to your Calendar:

  1. Log in to Doodle.
  2. Click on your name at the top right, and select Manage Account.
  3. Click on Calendars.
  4. Click on Connect to Google and follow the instructions.

Note: If you see a message stating that Connect to Google is a premium feature, please follow the instructions on the Help & troubleshooting tab.

Help & troubleshooting

Help

See the Doodle Support Centre for the answers to frequently asked questions.

Troubleshooting

Removing ads & enabling premium features

When Doodle carry out upgrades, you may sometimes see adverts appearing when you create polls, or you may lose access to premium features such as connecting to your calendar.

To stop this happening, you need to make a change to your account settings:

  1. Log in to Doodle.
  2. Click on your name at the top right, and select Manage Account.
  3. Click on Doodle Account.
  4. Select the drop-down list headed Premium Doodle, and choose University of York.

Library & IT Help Desk

If you're having problems using Doodle, get in touch with the Library & IT Help Desk.

Our commitments

Service status Live and supported service.
Hours of service 24/7
Service support

The Doodle Support Centre offers answers to many common questions.

For further support, contact the Library & IT Help Desk.

Hours of support Help from the Library & IT Help Desk is available 9am to 5pm, Monday to Friday.
Target availability

General IT Services targets:


Figures for Doodle currently unavailable.
Review cycle Based on user feedback.
Our performance

Our service standards have been produced in consultation with our customers, and monitor the quality, timeliness and access to facilities and services:

Complaints procedure

If you wish to give us general feedback on this service, please see our Feedback page for ways to get in touch.

If you wish to make a complaint, please see our complaints procedure.