Changes to casual worker arrangements begin from September
The introduction of Dashboard, the new system for managing and paying casual workers, is one of the key outcomes of the Casual Worker Compliance Project. Dashboard will help us comply with holiday pay, itemised pay, equal pay, minimum wage and right to work legislation.
All casual work being done from 1 September onwards must be booked in advance through Dashboard.
Currently 90% of departments have access to Dashboard to make bookings.
Departments not yet using Dashboard will be contacted about their go-live date shortly.
An online training package is available for departmental Dashboard users.
Right to work checks
Since August 2018 we have conducted all right to work checks for casual workers and this will continue.
Departments will still hold copies of right to work checks made before last summer. As departments go live with Dashboard, we will collect this documentation from you. Until then, please continue to hold these documents securely.
Claims for work booked through Dashboard
Payment for work booked in Dashboard is also claimed through the system. Dashboard will prompt workers to claim their pay at the time of work and ahead of payroll deadlines. We think this will provide a much better experience for workers.
Claiming for work done before September
Payment for work done before 1 September should be claimed through the existing casual worker claim form. However the claim form system will be switched off after 30 September.
Claims made after this date will require the worker to register in Dashboard before being matched to a retrospective booking. This will need to arranged by the department with the Casual Workers team.
We strongly encourage claims for work done before September are submitted by 30 September.
We appreciate that these are substantial changes to the casual worker process. To support departments, we are holding drop-in sessions at these times:
- 8 August, 11am—12pm in V/N/044, Vanbrugh
- 14 August, 2—3pm in V/N/044, Vanbrugh
- 21 August, 10.30—11.30am in LMB/024, Law and Management
- 29 August, 12—1pm in D/N/144, Derwent
- 4 September, 4—5pm in K/120, King’s Manor
Alternatively, departments can contact the Casual Worker team at email@example.com.