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HR policies and guidance
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You can browse more policies via the University's central repository: Policy Zone.
| Policy name | Description | Topic area |
|---|---|---|
| Academic promotions policy | Academic promotion. | Pay and grading |
| Alcohol, drug and substance misuse: policy | Policy, procedure and guidance on helping staff with alcohol or substance abuse or addiction. | Health and wellbeing |
| Annual leave | Time off for holidays, including bank holidays and closure days. | Attendance, leave and absence |
| Assistance Dogs on University Premises Statement | Equality and diversity | |
| Capability | Procedure and guidelines for capability. | HR procedures |
| Career breaks (flexible working) | Extended periods of unpaid leave. | Attendance, leave and absence |
| Case conference | Protocol for a meeting between an employee, Occupational Health, the line manager and HR. | Health and wellbeing |
| Case review | Protocol for meetings between Occupational Health, HR and/or managers. | Health and wellbeing |
| Changing your name and title at the University of York | Information, records and media | |
| Deputy Heads of Department role and remuneration (responsibility allowances) | Pay and grading | |
| Dignity at work and study | Supporting your dignified work and study at the University. | Equality and diversity |
| Directors of Centres: role and remuneration (responsibility allowances) | Job description and allowance for directors. | Pay and grading |
| Disability Confident | Equality and diversity | |
| Disability in employment: policy, procedure and guidance | Intended to help staff who manage a person with a disability by describing how this support is delivered in practice. | Equality and diversity |
| Disciplinary | Procedure and guidelines for disciplinaries. | HR procedures |
| Disclosure and Barring Service checks | Appointments, contracts and leavers | |
| Disclosure of information | Disclosing information to trade unions for the purpose of collective bargaining. | Employee relations |
| Dismissal on grounds of illegality or some other substantial reason | Procedure and guidelines for dismissal on grounds of illegality or some other substantial reason. | HR procedures |
| Employee relations structure | Negotiation, communication and consultation with trade unions. | Employee relations |
| Equal pay policy | Pay and grading | |
| Equality and diversity in employment policy | Policy on discrimination/bullying/harassment on basis of age, sex, gender, race, disability, religion, maternity, marriage, civil partnership, etc. | Equality and diversity |
| Exit questionnaires | Procedure for issuing questionnaires to leavers. | Appointments, contracts and leavers |
| Family support leave policy (maternity, adoption, paternity and shared parental leave) | This policy includes maternity, adoption, paternity and shared parental leave schemes. | Attendance, leave and absence |
| Fixed-term contracts | Management of staff on fixed-term contracts. | Appointments, contracts and leavers |
| Flexible retirement procedure | Pensions | |
| Flexible working: policy and procedure | Attendance, leave and absence | |
| Flexitime (flexible working) | Policy and procedure on leave of absence for academic staff. | Attendance, leave and absence |
| Funding Support for Carers | Information on how childcare costs, or other dependents’ caring costs, can be claimed as tax-allowable expenses if the costs are incurred for working outside normal working patterns. | Equality and diversity |
| Graduate teaching assistants: policy and guidance | Policy on the use of postgraduate researchers who support student learning. | Appointments, contracts and leavers |
| Grievance | Procedure and guidelines for grievance. | HR procedures |
| Guidance on starting salaries | Guidance on starting salaries for all appointments in Grades 1 to 8. | Recruitment |
| Heads of academic departments and schools (responsibility allowances) | Job description and remuneration. | Pay and grading |
| Health screening: procedure | Health and wellbeing | |
| Induction policy | New starters | |
| Interview expenses | Reimbursements for travel, accommodation and meals. | Recruitment |
| Job share | Appointments, contracts and leavers | |
| Leave of absence for academic staff (flexible working) | Policy and procedure on leave of absence for academic staff. | Attendance, leave and absence |
| Leavers policy | Appointments, contracts and leavers | |
| Making the Difference bonus scheme (recognition scheme) | Making the Difference policy and guidelines | Pay and grading |
| Management of industrial action | Policy on industrial disputes, strike action, partial performance (action short of a strike). | Employee relations |
| Managing ill-health and sickness absence | Managing ill health and sickness absence procedure and guidance. | Attendance, leave and absence |
| Menopause guidance | To assist managers in supporting staff who are experiencing menopause and associated symptoms. | Health and wellbeing |
| Named researchers | Procedure for the direct appointment of a researcher or technician for a research project. | Appointments, contracts and leavers |
| National minimum wage (NMW) guidance on interns, volunteers and work experience | Guidance on employment status regarding internships, work experience and volunteers. | Appointments, contracts and leavers |
| NHS research passports | Pre-engagement checks for University employees undertaking research in the NHS. | Appointments, contracts and leavers |
| Organisational change protocol | Guidance on restructures within departments/sections; includes ring-fencing, redundancy, matching posts and temporary responsibility allowance (TRA). | HR procedures |
| Overseas employment policy | Recruitment | |
| Personal relationships | HR procedures | |
| Principles for working and payment: public holidays and overtime | Bank holidays and overtime. | Pay and grading |
| Probation policy and procedure | Probationary period for new staff members. | New starters |
| Probation procedure: academic staff | Probation procedure for academic staff. | New starters |
| Probation procedure: proleptic lectureships | Probation procedure for fellowships and proleptic lectureships. | New starters |
| Probation procedure: research and teaching staff | Probation procedure for research staff and teaching/scholarship staff. | New starters |
| Probation procedure: support staff | Probation procedure for professional and support staff. | New starters |
| Reasonable adjustment process for staff with a disability or long term health condition | Process to support disabled staff and line managers. | Equality and diversity |
| Recruitment and market pay premiums policy | Recruitment and market pay premiums policy and procedure. | Pay and grading |
| Recruitment policy | Policy on the recruitment process. | Recruitment |
| Redeployment | Finding suitable alternative employment in potential redundancy situations. | HR procedures |
| Redundancy | Redundancy consultation, redundancy payments and appeals. | HR procedures |
| References and data protection | Supplying, requesting and receiving 'confidential' references (from the University's data protection policy). | Information, records and media |
| Relocation | Reimbursement for moving costs. | New starters |
| Remote working employee guidance (flexible working) | Guidance for employees on applying the remote working policy. | Attendance, leave and absence |
| Remote working manager guidance (flexible working) | Manager guidance on applying the remote working policy. | Attendance, leave and absence |
| Remote working policy (flexible working) | Attendance, leave and absence | |
| Report + Support | The Report + Support tool has detailed information about the support available both within and outside the University, and can be used to report instances of misconduct. | HR procedures |
| Research misconduct | Dealing with allegations of misconduct in research such as falsification, plagiarism, fabrication, misrepresentation or a breach of a duty of care | HR procedures |
| Resigning or retiring from your employment at York | Information for employees. | Appointments, contracts and leavers |
| Retention of academic, research and teaching staff through promotion | Pay and grading | |
| Retention of academic, research and teaching staff through salary increase | Applicable to staff in grades 6, 7, 8 and Reader. | Pay and grading |
| Retention of professorial staff through promotion or salary increase | Pay and grading | |
| Retirement | Retirement options, including flexible retirement. | Pensions |
| Retirement: frequently asked questions | Pensions | |
| Retirement: working after retirement | Pensions | |
| Rewarding Excellence pay scheme (recognition scheme) | Rewarding Excellence policy and guidelines. | Pay and grading |
| Rewards policy statement | Policy on staff remuneration, benefits and recognition. | Pay and grading |
| Right to request time off for training | Requesting unpaid leave to go on a course. | Learning and development |
| Role evaluation and review | Role evaluation and review policy and procedure. | Pay and grading |
| Salary advance for UK Immigration Application Fees Policy | This policy applies to both academic and support staff. | New starters |
| Secondment and temporary responsibilities policy, procedure and guidance | Guidance on secondments and temporary responsibilities within the University. | Appointments, contracts and leavers |
| Social media | X, Facebook etc. and their use at work. | Information, records and media |
| Speak up (public interest disclosure) | Whistleblowing; internal disclosure/wider disclosure. | Information, records and media |
| Special Leave | Policy and procedure in cases of bereavement, compassionate leave, domestic emergencies or public service leave. | Attendance, leave and absence |
| Staff benefits: scheme rules and terms and conditions | Log into the Rewards Extra platform to view scheme rules. | Employee benefits |
| Staff development | Policy on staff training and skills. | Learning and development |
| Statutory and compliance training | Mandatory training courses. | Learning and development |
| Support for external development programmes with or without qualification | Paying for external training courses. | Learning and development |
| Supporting staff with caring responsibilities (flexible working) | Attendance, leave and absence | |
| Temporary responsibility allowances (TRAs) (responsibility allowances) | Additional pay for employees working at a higher grade than normal. | Pay and grading |
| Time off and facilities for trade union duties and activities | Guide to time off available to union representatives. | Employee relations |
| Undergraduate student tuition fee reduction for staff with children who have overseas/international status | Employee benefits | |
| University Information Policies | Policies and information on using and protecting information at the University. | Information, records and media |
| Visa Application Fee and IHS Reimbursement Policy | New starters | |
| Volunteering at Work (flexible working) | Attendance, leave and absence |