New home undergraduate disabled student journey
After consulting with professional and support services, the group have produced a University journey for new disabled home undergraduate students.
January - UCAS application
This gives the applicant the opportunity to disclose a disability or health condition. This information is made available to the University.
Accommodation Services open for bookings for new undergraduate students. An email is sent to all students who have put York down as one of their choices. Students can apply regardless of whether York is their Firm or Insurance choice. Apply via the normal route and complete the additional requirements section, if evidence is available (or this can be added at the end of July).
Offer (conditional/unconditional) is made. This may be following an interview with the department.
Students can apply for Disabled Students’ Allowances (DSAs) as soon as they have applied for university. This greatly increases the window for disclosure. There is no requirement for a prior disclosure to the Higher Education Institution. Students can give their permission for a copy of their DSAs report to be sent to the University and the Study Needs Assessor.
Students on professional programmes can contact Occupational Health for support and advice.
Messages sent via the admission team:
- to ALL offer holders (Disability Services information provided as part of University of York Student Life and Wellbeing services) in the offer letter.
- specific message to all offer holders who have declared a disability.
- Confirmed offers sent to applicants.
- Messages sent via the admission team:
- After confirmed offers, work starts on adaptations based on discussions in May/June/July and after the submission of additional requirement to Accommodation Services.
- Clearing - students can disclose a disability or health condition. If a confirmed offer is accepted, then discussion about adaptations and possible walk rounds arranged between Disability Services, Estates and Campus Services and Health and Safety. This would normally be after the submission of additional requirements to the Accommodation Office.
- Internal communications sent to new students that will include information about Disability Services.
- New student may apply for DSAs at this stage.
- From mid-August onwards, Disability Services arrange appointments (in person or via telephone) with incoming students if/as required, draft Student Support Plans (SSPs), arrange any required University funded non-medical help for students through external support providers and provide advice regarding DSAs.
- Disability Services write to applicants who have declared a disability directly to them or the Open Door and Disability team, or who have requested academic adjustment/support via their department, college, student hub, etc.
- For students accepting confirmed offers through Clearing, discussions and possible walk rounds arranged between Disability Services, Accommodation Office, Estates Services and Health and Safety. This would normally be after the submission of additional requirements to the Accommodation Office.
- Student Support Plan (SSP) compiled by Disability Services and agreed with students.
- With the student's permission, the SSP is shared with the department and, if/as applicable, the Exams Office and reasonable adjustments are put in place. If relevant, and with the student's permission, recommendations are also sent to the Library and timetable, for reasonable adjustments to be made.
- New students may apply for DSAs when they arrive at University.
- Freshers' week – student receives information about Library Services.
Disabled Students’ Allowances (DSAs)
- Students may apply for DSA's at any stage.
- A student can contact Disability Services at any time.
PEEPS (Personal Emergency Evacuation Procedure)
- For campus accommodation, these are arranged through their College and Health and Safety.
- In the academic department, these are prepared by the Departmental Safety Adviser.
Student Support Plan (SSP)
- The SSP can be reviewed and updated by Disability Services as required to reflect a student's changing presentation or needs as they progress through their course. Any updated SSP’s would be shared with the department and relevant services on campus.