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Timeline and checklist

Letting you know every stage of your journey as a visiting student. Key things you need to do while at York and before you arrive.


  • Visit the departmental web pages. Make sure that you have the correct extra documentation necessary and have considered your module choices, including any prerequisites.
  • Complete your application. Make sure that you have uploaded all necessary documentation. Your application process will be much quicker and smoother if we don’t have to request missing documents.
    • Postgraduate research students - make sure you have given the name and email address of your referee(s).
  • Keep your login and password for You@York safe, as you will need to accept your place through this system. You can also view your offer letter through this portal. Remember that in the UK dates are DD/MM/YYYY.
  • Accept your place at York before the deadline to ensure you are eligible for guaranteed accommodation (undergraduates only).

When you've accepted your place

  • Contact Disability Services if you need academic support or adjustments for a disability or long-term health condition that impacts your ability to study.
  • Contact Accommodation Services if you need a specific room type or location due to medical, welfare or mobility reasons.
  • Enrol at York. You'll be invited to enrol in early August for a September arrival or in early December for a February arrival. Once you've enrolled, you'll have full access to your e:Vision account and will be able to set up your University of York email address.
    • Once you've enrolled, the University and your department(s) will use your York email address to communicate with you. It’s important to check it regularly.
  • You will likely need a visa to study at York. Please read our visa web pages for full information on the type of visa needed.
  • There's no need to apply for accommodation. Your room will be allocated to you. You'll receive a room offer within a week or two of enrolling. Make sure you check your email, as you only have three days to accept.


  • Read our pre-arrival checklist.
  • Find out what you need to bring with you. Bedding, towels and cookware are not provided. To be available on arrival, these need to be ordered from the online merchandise store.
  • Arrange your travel. If you're travelling by air, we advise using Manchester Airport as this has the easiest onward connections to York.
  • If you're arriving in September and flying in to Manchester Airport, have a look at our Manchester Airport collection service.
  • Remember to check your York email regularly as-well-as your personal email address. Once you've enrolled, we'll use your York email to communicate.
  • Accept your invitation to International Orientation.
  • Accept your invitation to the Visiting Student Icebreaker.
  • As part of enrolment, you will need to upload evidence of your right to study in the UK. If you are not applying for a Student Visa, this will either be the Visitor Visa you have been granted, or if a visa is not required, you will need to upload a copy of your passport and arrival stamp - you should select the ‘Standard visitor visa’ option when uploading it. If you do not get your passport stamped by a border official please ensure that you keep some proof of the date you arrived in the UK, such as a boarding pass or your flight details, as you will need to present this for verification when you arrive.

Arrival at York

  • Check into your room. Information will be given in your offer letter of the best times to arrive, but you can arrive at any time. We have 24-hour reception arrangements at all colleges.
  • The first week of the semester is for orientation - you can arrange to meet your supervisor and finalise your module choices. For taught students, your supervisor will usually be the International Officer for the department named in your offer letter.
  • Attend the International Orientation. This is important as it gives you information about the University and how our systems work.
  • Attend the Visiting Student Icebreaker and get to know other visiting students.
  • Attend a Registration Event to have your right to study documents verified.
  • Explore the campus and the beautiful city of York.
  • Get a York Card. This gives discounts on many of the attractions in York.
  • Find out about societies and sports clubs through our Students' Union and Graduate Students' Association events.

While you're at York

  • Keep in touch with your assigned personal supervisor and attend all scheduled meetings.
    • Don't wait for worries to become big problems. Contact your department at York as soon as possible if you have any academic problems.
  • If your home university needs it, use the Learning Agreement 'During the mobility' section for changes to your modules. This needs to be signed by your supervisor at York.
  • Remember to keep in touch with your home university. There may be things that you need to do before you return.

At the end of your study period

  • If your home university needs it, get your Learning Agreement 'After the mobility' section signed by your supervisor at York.
  • Join in the farewell social.
  • Complete the feedback questionnaire.

Contact us

Visiting Student Team

Contact us

Visiting Student Team