Skip to content Accessibility statement
Home>Study at York>International students>Applying and study>Visiting students>Timeline and checklist

Timeline and checklist

Letting you know every stage of your journey as a visiting student and key things you need to do while at York and before you arrive.


  • Visit the departmental web pages and make sure that you have the correct extra documentation necessary and have considered your module choice, including any prerequisites.
  • Complete your application, making sure that you have uploaded all necessary documentation. The application will be processed much quicker and smoother if we don’t have to request missing documents.
    • For postgraduate research students make sure you have given the name and email address of your referee(s).
  • Keep your login and password for You@York safe, as you will need to accept your place through this system. Your offer letter can also be viewed through this portal. Remember that in the UK dates are DD/MM/YYYY.
  • Accept your place at York before the deadline to be sure that you are eligible for guaranteed accommodation.

When you've accepted your place

  • Contact Disability Services if you need academic support or adjustments for a disability or long-term health condition that has an impact on your ability to study.
  • Contact Accommodation Services if you need a specific room type or location due to  medical, welfare or mobility reasons.
  • Enrol at York. You'll be invited to enrol in early August for a September arrival or in early December for a January arrival. Once you've enrolled you'll have full access to your e:Vision account and will be able to set up your University of York email address.
    • Once you've enrolled the University and your department(s) will use your York email address to communicate with you, so it’s important to check it regularly.
  • It's likely that you will need a visa to study at York - please read our visa web pages for full information on the type of visa needed.
    • If you're intending to study at York for six months or fewer please check advice on Standard Visitor visas.
    • If you're studying at for longer than six months you will need to apply for a Student visa. You can apply for your CAS for a Student visa through your You@York portal.
  • There's no need to apply for accomodation - your room will be allocated to you. You'll receive a room offer within a week or two of enrolling. Make sure you check your email as you only have three days to accept.


  • Read our pre-arrival checklist.
  • Find out what you need to bring with you.
  • Arrange your travel. If you're travelling by air we advise using Manchester Airport as this has the easiest onward connections to York.
  • If you're arriving in September and flying in to Manchester Airport have a look at our Manchester Airport collection service.
  • Remember to check your York email regularly as well as your personal email address. Once you've enrolled we'll use your York email to communicate.
  • Accept your invitation to International Orientation.
  • Accept your invitation to the Visiting Student Icebreaker.

Arrival at York

  • Check into your room. Information will be given in your offer letter of the best times to arrive, but you can arrive at any time. We have 24-hour reception arrangements at all colleges.
  • The first week of term is for orientation - you can arrange to meet your supervisor and finalise your module choices. For taught students your supervisor will usually be the International Officer for the department named in your offer letter.
  • Attend the International Orientation – this is important as it gives you information about the University and how our systems work.
  • Attend the Visiting Student Icebreaker – and get to know other visiting students.
  • Explore the campus and the beautiful city of York.
  • Find out about societies and sports clubs through our Students' Union and Graduate Students' Association events.

While you're at York

  • Keep in touch with your assigned personal supervisor and attend all scheduled meetings.
    • Don't wait for worries to become big problems, contact your department at York as soon as possible if you have any academic problems.
  • If your home university needs it, use the Learning Agreement - 'During the mobility' section for changes to your modules. This needs to be signed by your supervisor at York.
  • Remember to keep in touch with your home university - there may be things that you need to do before you return.

At the end of your study period

  • Get any documents signed by the Centre for Global Programmes.
  • If your home university needs it, get your Learning Agreement - 'After the mobility' section signed by your supervisor at York.
  • Join in the farewell social.
  • Complete the feedback questionnaire.

Contact us

Centre for Global Programmes

Contact us

Centre for Global Programmes