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‌Sociology and CWS Professional services 

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Department of Sociology, University of York, York, YO10 5GD

 

Management of Professional Services

 

 

Sarah Maynard

Department Manager

Overall responsibility for:

  • The Professional Services Team
  • Strategic financial planning
  • Strategic staffing & recruitment planning
  • HR, GDPR, Health & Safety, Estates
  • Resource allocation 

 

Sheila Davitt

Research Facilitator

  • REF support/administration
  • Research Grant management/administration (pre-award)
  • Post-award contact
  • DRC support
  • Pure support
  • Research Strategy/policy
  • Research Development
  • Research finance lead
  • Oversee all Dept Research initiatives
Profile photo for Tom Coward

Tom Coward

Placements Coordinator

  • Placements Coordination & Careers Lead
  • Sociology@work convenor/module lead
  • Employability strategy coordination/implementation
  • Student internship lead
  • Open Days
  • CV/Interview training
  • 1 to 1 and group student careers support
  • Careers/employability initiatives eg Transform Challenge
  • Employability Partnerships
 

Debs Stephens

Student Services Manager

  • Overall management of all UG, PGT and PGR programmes
  • Management of the Student Services team and deputy to Department Manager
  • Joint Programmes Lead
  • Student Experience lead inc. NSS, Induction etc
  • Complex student case lead
  • Covid T&L contingency lead
  • Programme Design and Semesterisation Lead
  • Timetabling, Appeals and Complex Student Case lead
 

Nicola Lowe

Administration Manager

  • Management of HR processes:
    • Recruitment and contracts 
    • Probations
    • Sickness Absence
    • Annual Leave / Flexitime 

 

  • Oversight of general administration:
    • Archiving and data management
    • Honorary and Emeritus administration
    • Asset management 
    • Insurance returns, Health & Safety and Green Impact 
    • Administrative support for Athena Swan
     

 

 

Student Services

 

Amy Atkinson

UG Administration Manager 

  • Coordination & management of day-to-day student services processes
  • Prog maintenance / module catalogue
  • Online teaching lead
  • Line Management of Student Support Administrators
  • Process redesign/review
  • Joint programmes setup and coordination

Liz O'Brien

PG Administration Manager 

  • Coordination & management of day-to-day student services processes for postgraduate students and postgraduate researchers
  • Postgraduate programme maintenance
  • Line Management of Postgraduate Student Support Administrators
  • Oversight of administration for Centre for Women's Studies
 

Dina Hashem

Student Support Administrator (Undergraduate)

  • Undergraduate enquiries
  • Criminology contact
  • Student Communications
  • Optional Modules
  • GTAs/Casual Workers/Internships
  • Welcome week/Induction/Graduation
  • Student Handbooks (UG)
  • Module Feedback
  • Open days/Visit Days/UG Admissions contact
  • Global study 
  • UG supervisions and attendance inc. Tier 4 compliance
 

Rob Smith

Student Support Administrator (Undergraduate) 

  • Undergraduate Assessment Lead
  • Distribution of submissions hand-ins/uploading feedback/marks
  • Exam boards
  • Exam paper setting/timetabling/monitoring
  • Credit counts
  • External Examiners (UG)
  • Academic Misconduct
  • Appeals
  • Ethics
  • UG dissertations inc. supervisions

 

Anna Richardson

Student Support Administrator (Postgraduate Taught and Research)

  • Postgraduate Research Admissions
  • Postgraduate Finance & Funding Funding
  • Postgraduate Taught Dissertations
  • Postgraduate Research Taps/Supervision/Vivas
  • PGT and PGR Supervisions and attendance
  • PGR committee servicing
  • PG induction
  • Visit days
  • Module Feedback (PGT)
  • Student Handbooks (PG)
  • Graduation
  • PG supervisions, attendance and tier 4
  • Optional modules (PGT)

Carol Jones

Student Support Administrator (Undergraduate and Postgraduate Taught)

For both PGT & UG:

  • Exceptional Circumstances claims
  • Student Support Plans
  • Leave of Absence
  • Disability lead
  • Transfers
  • Withdrawals
  • Programme Transfers
  • Module/Seminar swaps
  • Complex student cases
 
 

Heather Buckby

Student Support Administrator (Postgraduate Taught)

  • Postgraduate taught assessments
  • Postgraduate taught academic misconduct
  • Postgraduate taught appeals
  • Postgraduate taught ethics
  • Postgraduate taught exam boards
 
 

Kunza Amin

CWS Student Support Administrator

  • Lead for CWS student facing administration inc:
    • Admissions
    • GEMMA
    • Award/Graduation arrangements
    • LOA / Extension / Special Circumstances
    • PGR/PGT Assessments
    • Exceptional Circumstances (PGT)
    • Induction arrangements
    • Module enrolment
    • Timetabling
    • Virtual Open Days

General Administration

 

 Heather Booth

General Administrator

 

  • Compiling & sending sickness absence returns
  • Managing the People Database to add & update associate records
  • Keeping staff records up to date
  • Undertaking induction processes for new starters
  • Organising events - booking rooms, catering & AV as required
  • Managing repairs & requests via Planon
  • Managing post & the post room
  • Providing administrative support to DMT, DRC & the Dept Staff meeting
  • Providing Administrative support to the HoD
  • First point of contact & managing communications re Health & Safety 
  • Managing Twitter & other social media
  • Managing the Department webpages
  • Ordering & managing Departmental IT equipment
  • Ordering stationery & miscellaneous supplies
 

Sussan Mortazavi Ravari

Finance Officer

 

  • Travel & accommodation bookings
  • Event finances
  • Ordering goods and services
  • Budget enquiries
  • Expenses
  • Credit card purchasing
  • POs/Invoices
  • Financial Regulations queries/monitoring