Accessibility statement

Google Workspace for Education

Changes to Google Workspace storage: Following changes made by Google on the way they provide and charge for storage space within G Suite, we will be introducing storage quotas on all Google accounts from September of up to 1TB. Find out more here. 

All students and staff accounts include access to Google Workspace Education Fundamentals.

Log in with your York email address and password.

Google Mail icon


Easy access from anywhere, and integration with your Calendar.

Calendar icon


View, share and edit your calendars, schedule meetings, and see your academic timetable.

Drive icon‌‌‌


Create, edit and share documents, spreadsheets, presentations and forms.

Blogger | Contacts | Groups | Google MeetSites | Takeout | Pay

Introduction to Google Workspace at York

Training resources for getting to grips with using Google apps at the University of York:

Switch between apps

Click the App Launcher icon App launcher icon‌ to switch between the available apps.

Help & training

We offer training and online resources for using Google Workspace applications:

Manage your account

Includes information about switching between your Uni and personal Google accounts

Google: Login challenge

If you will be logging into your account from a different computer than usual, or from a different location then you might encounter a Google login challenge.


Find out about the steps Google is taking to be a sustainable platform.

Check that everything is working

See if there are any problems with Google Apps:

Two-factor authentication

Two-factor authentication (2FA) is mandatory for staff and student Google accounts.

Access from China

If you're currently studying in China you may have difficulties accessing Google services. Our China Connect service is a solution to this:

On the move

Access Google Workspace from your phone & tablet:

Policies & guidelines

We offer support for University-related use of core features within Google Workspace:

Data & security

Find out about the safety of your data, restrictions (including access from China), and what happens when you leave the University.

Google have made a statement about their commitment to security and privacy:

Third-party add-ons

We are unable to recommend the use of most third-party add-ons available on the Google Workspace Marketplace. This exludes those that are part of an IT service we already have, or those created by Google themselves.

Most add-ons require some level of access to the data in your Google account. As the University does not have a data agreement with the developers of those add-ons, we don't know how that data will be handled so cannot recommend their use.