York Print Plus for students

Charges & payment

Set up the PrintCloud

To use the PrintCloud, you first need to set it up by following our guides:

• Setup guides

Top up your printing account

• debit and credit card top-up available via print.york.ac.uk, click on the "Add Credit" option

Any unused credit will not be refunded.

Any operational excess will go towards improving the service.

Please note: York Print Plus credit is for use on York Print Plus devices across campus. This does not include devices in the Design and Print Solutions shop in Market Square.

Even one dot of colour means you'll be charged for a full sheet of colour

You only pay the colour rate for pages that actually contain colour. This means you can send a mixed document (some black & white, some colour pages) to print, and not be charged the higher colour rate for every page.

However, the printer will detect ANY colour on the page. So if your page has, for example, a blue hyperlink, or a green full stop, you'll be charged the colour price for that page.

Printing colour and black & white in the same document

When you print a mixed document, the charging can be a little confusing. Although we have a standard price list (see above), the actual breakdown of charging can be a little difficult for you to work out.

You can see how much a print job will cost before you release it at a printer via print.york.ac.uk - sign in with your University account and click on "Jobs Pending Release".

Here are a couple of examples that may also help:

Print job 1

Total number of  A4 pages: 29
Double sided: No
Colour: Yes
Black & white pages: 1 single sided page (1 page x £0.05 = £0.05)
Colour pages: 28 single sided pages (28 pages x £0.15 = £4.20)

Total job price: £4.25

Print job 2

Total number of A4 pages: 46
Double sided: Yes
Colour: Yes
Black & white pages: 15 sides printed double sided (7.5 pages x £0.09 = £0.675)
Colour pages: 31 sides printed double sided (15.5 pages x £0.29 = £4.495)

Total job price: £5.17 

If you have any questions or concerns, contact the Library and IT Help Desk.

Locations

Our multi-function devices (MFDs) allow you to print, copy and scan your documents, with options to print in A4, A3, colour or black and white, and to collate and staple your documents. Not all devices offer all of these features - see the table below for details.

Information for wheelchair users

Some devices are available with features to aid wheelchair users, including tilting screens (available on all student devices) to enable you to print, and lower devices to allow copying and scanning access.

There are A4/A3 colour printers accessible to wheelchair users in the Library: they are located on the ground floor of the Morrell Building, near the Library and IT Help Desk, and Law & Management Building.

Table of locations and features

This list shows devices provided by IT Services. Departments also have their own devices, some of which are in public areas and available to students - staff in your department will be able to advise.

Setup guides

Eligibility

All University staff and students can use York Print Plus to print, copy and scan.

Some departments may restrict access to their devices.

You can print to York Print Plus:

• On campus using the PrintCloud printer (setup guides below) or the ePrint service
• Off campus using the ePrint service

York Print Plus guides

• How to add a York Print Plus printer:
  • Windows
  • Mac
  • Linux
  • iOS (iPhone and iPad)
  • Android
  • Chrome OS (Chromebook)
• Updating your University password on York Print Plus

How to...

When you print, your work will automatically print duplex (double-sided) and in black and white. Our guides below provide information on how to carry out common tasks.

How do I...

• print?
  
  • print in colour?
  • print single sided?
  • print on different types of paper?
  • print labels?
• copy?
  
  • copy in colour?
  • job build when copying?
  • copy using the bypass tray?
  • reduce/enlarge when copying?
• scan?
  
  • job build when scanning?
  • encrypt a scanned document?

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