• Financial Management, including post-award research funding
• Strategic Support for Head of Department
• Member of Senior Management Group
• Departmental policies and procedures
• Secretary to the Research Committee and REF Working Party
• Deals with HR matters, including recruitment
• Secretary to the Workload Planning Committee
• Responsible for physical structure of department

• Reception duties
• Termly Room Bookings; keys for bookable rooms
• Maintains departmental stationery supplies
• Maintains general departmental noticeboards
• Administers feedback
• Assists with departmental administration

Sue Clark
Undergraduate Administrator

• Undergraduate administrator (all years), providing administrative support including visiting students and students studying abroad
• Maintains departmental undergraduate student database
• GTA administrator
• Secretary to the Student Support Committee and Student/Staff Forum
• Administers Exceptional Circumstances affecting Assessment (ECA) processes, servicing ECA committee for undergraduate students

Helen Crevald
Travel and Office Administrator

helen.crevald@york.ac.uk
Tel: internal 4708, external (01904) 324708
Vanbrugh College, V/242 (Mon-Wed)

• Books travel and accommodation for academic and research staff
• Maintains the departmental staff database and lists
• Maintains the archive and its surrounds
• Maintains and replaces computer hardware
• Assists with the organisation of conferences and similar events.

Kirsty Hanson 
Teaching Data and Student Funding Administrator

kirsty.hanson@york.ac.uk 
Tel: internal 4708, external (01904) 324708 
Vanbrugh College, V/242 (Mon, Wed and Friday)

•  Collates teaching and staff data to feed into the timetable and the workload plan, to include preparation of the Officers of the Board and the programme books
• Works with the Chair of the Board of Studies to support the workload planning process
• Works with the Embedded Timetabler to produce timetables for staff and students
• Updates module data via the Programme Module Catalogue
• Administers student funding for internal and external students
• Provides secretarial support to the EDC and other committees

Sarah Hall
Admissions and Events Administrator

sarah.k.hall@york.ac.uk
Tel: internal 2983, external (01904) 322983
Vanbrugh College, V/242 (Mon-Thur)

•  Manages the annual admissions processes for all students 
• Supports the recruitment of undergraduate and postgraduate students 
• Services the Recruitment and Admissions Committee 
• Organises Departmental events 
• Assists with conference administration 
• Liaison with the University's international partners, including visits and exchanges

Tom Metcalfe
Student Experience and Support Officer

tom.metcalfe@york.ac.uk
Tel: internal 2976, external (01904) 322976
Vanbrugh College, V/109

•  Coordinates the provision of pastoral support to students across the Department of History
• Provides support to individual students
• Ensures disability support requirements are in place
• Contributes to relevant committees such as ECA Committee and the Teaching and Assessment Committee 
• Contributes to outreach and Widening Participation activities

Carole Nicolson
Postgraduate and IPUP Administrator

history-pg-enquiries@york.ac.uk
Tel: internal 2961, external (01904) 322961
Vanbrugh College, V/242

• Maintains the postgraduate student records
• Responds to queries in relation to the administration of the postgraduate programmes of study, including visiting students
• Administers Exceptional Circumstances affecting Assessment (ECA) processes, servicing ECA committee for postgraduate students
• Disability Administrator for Postgraduate research students
• Secretary to the Graduate School Board
• Administrator to the Institute for the Public Understanding of the Past (IPUP

Sarah Rubery 
Taught Assessment and Disability Administrator 

sarah.rubery@york.ac.uk 
Tel: internal 2972, external (01904) 322972
Vanbrugh College, V/242

• Oversees and administers taught course (UG and PG) assessment and progression
• Provides administrative support to the Chair of the Examinations Committee
• Develops and maintains departmental databases related to undergraduate student records
• Disability Administrator for undergraduate and taught postgraduate students

• Office manager
• Oversees all administration for the Undergraduate Programme
• PA to Head of Department
• PA to the Chair of the Board of Studies
• Secretary to the Board of Studies
• Secretary to the Senior Management Group
• Secretary to the Teaching Committee
• Administrative staffing matters
• VLE administration
• Responsibility for producing annual teaching timetable