Administrative staff

General enquiries

For all general enquiries please contact the History Reception, which is located in Vanbrugh, Room V/223. You can email us, or telephone on 01904 322981. (International callers, please dial +44 1904 322981.)

Reception is open to student enquiries between 9.30am and 3.00pm each working day. All administrative staff are available to help with day-to-day organisational matters.

For specific enquiries, please consult the following list and contact the relevant member of staff:

Contact details	Responsibilities
Caroline Edwards Departmental Manager caroline.edwards@york.ac.uk Tel: internal 2980, external (01904) 322980 Vanbrugh College, V/206	Financial Management, including post-award research funding Strategic Support for Head of Department Member of Senior Management Group Departmental policies and procedures Secretary to the Research Committee and REF Working Party Deals with HR matters, including recruitment Secretary to the Workload Planning Committee Responsible for physical structure of department
Carolyn Campbell Reception and Office Administrator history-enquiries@york.ac.uk Tel: internal 2981, external (01904) 322981 Vanbrugh College, V/223 (9.30 am – 3.00pm)	Reception service includes responding to enquiries, dealing with incoming and outgoing mail, booking taxis, monitoring stationery, maintaining keys / security passes, overseeing the photocopiers Assists with arranging meetings, events and conferences to include catering, room bookings and travel/accommodation Prepares and distributes student feedback forms Updates webpages with student hours and Departmental minutes Responds to maintenance requests, assists with refurbishments
Helen Crevald Travel and Office Administrator helen.crevald@york.ac.uk Tel: internal 4708, external (01904) 324708 Vanbrugh College, V/242 (Wed-Thur)	Books travel for academic / research staff and PhD students, providing guidance Maintains staff contact database and other staff lists Maintains the student archives and its surrounds Assists with arranging meetings, events and conferences to include catering, room bookings and travel/accommodation Liaises with IT Services re computer hardware, setting up new equipment Responds to maintenance requests, assists with refurbishments
Sarah Finch Student Services Manager sarah.finch@york.ac.uk Tel: internal 2982, external (01904) 322982 Vanbrugh College, V/207	Oversight of all administration for the Undergraduate and Postgraduate programmes Management of the Departmental Student Services team Review and planning of student-related administration, to include support for quality-related initiatives, curriculum planning, NSS etc Secretary to the Board of Studies
Kirsty Hanson Teaching Data and Student Administrator history-pg-enquiries@york.ac.uk Tel: internal 4708, external (01904) 324708 Vanbrugh College, V/242 (Mon, Wed and Friday)	Collates teaching and staff data to feed into the timetable and the workload plan, to include preparation of the Officers of the Board and the programme books Works with the Chair of the Board of Studies to support the workload planning process Works with the Embedded Timetabler to produce timetables for staff and students Updates module data via the Programme Module Catalogue Postgraduate records work e.g. changes to student registration, tier 4 etc Postgraduate assessment Postgraduate module choices administration
Tom Metcalfe Student Experience and Support Officer tom.metcalfe@york.ac.uk Tel: internal 2976, external (01904) 322976 Vanbrugh College, V/109	Coordinates the provision of pastoral support to students across the Department of History Provides support to individual students Ensures disability support requirements are in place Contributes to relevant committees such as ECA Committee and the Teaching and Assessment Committee Contributes to outreach and Widening Participation activities
Carole Nicolson Postgraduate Administrator history-pg-enquiries@york.ac.uk Tel: internal 2961, external (01904) 322961 Vanbrugh College, V/242	Postgraduate records work includes changes to student registration, tier 4 etc Postgraduate assessment and progression Disability support to PG students Postgraduate student events Postgraduate internships and MA placements Administrator for the Graduate School Board and PG Student/Staff Forum
Rebecca Postlethwaite Undergraduate Administrator history-ug-administrator@york.ac.uk Tel: internal 2969, external (01904) 322969 Vanbrugh College, V/242	Leads on UG records work, to include student induction, ECA claims, changes to student registration, tier 4, funding for current students etc Module choices GTA Administrator Assists with UG assessment and progression Assists with UG Disability support Administrative support for Year Abroad / Placements Provides support to relevant committees and meetings
Sarah Rubery Undergraduate Assessment and Disability Administrator history-ug-assessment@york.ac.uk Tel: internal 2972, external (01904) 322972 Vanbrugh College, V/242	Lead on UG assessment and progression Lead on UG Disability support, including SSP extensions Assists with UG records work, to include module choices, student induction, ECA claims, changes to student registration, tier 4, funding for current students etc Administrative support for Year Abroad / Placements Provides support to relevant committees and meetings
Anna Ruitenbeek Student Recruitment and Funding Administrator history-admissions@york.ac.uk Tel: internal 2969, external (01904) 322969 Vanbrugh College, V/242 (Mon-Thurs)	Manages the annual admissions processes for all students Supports the recruitment of undergraduate and postgraduate students Services the Recruitment and Admissions Committee Organises Departmental student recruitment events Deals with funding streams for prospective students