It's quick and easy to apply for accommodation online. We'll guide you through the process.
Bookings for 2020/21 are now open
Applications for 2020/21 postgraduate accommodation are now open. The guarantee deadline for international students is Friday 7 August 2020. You can find out about the application process below and browse prices on our colleges, rooms and prices page.
How to book
- Log in to our application system at accommodation.york.ac.uk using your You@York log in details
- Click ‘create application’ under the year you wish to apply for
- On the first page, check that all of your personal details are correct
- On the next page, you’ll need to select your application type: Single, couple or family
Remember to check that your email is one that you will have continued access to as we will use it to send you important booking information.
Once you've chosen your application type, you’ll be asked if you have any additional requirements for health, welfare or mobility reasons and be able to upload supporting evidence.
Please let us know about any additional requirements you may have as early as possible so that we have the best chance of allocating you the room that suits your needs.
- Find out more about health, welfare and disability.
On the next page there's a box to let us know any other additional information you would like to let us know about that does not fall under additional requirements.
You’ll need to let us know who we can share your data with. This will include who we are able to talk to about your accommodation and room booking or offer (including family members or carers) and who we can talk to about your accommodation payments.
Next, you'll need to select the type of room you'd like to book.
The booking system is dynamic, meaning that the options you see will be based on the current room stock that is available. If a particular room type does not show up, it is fully booked.
- You may want to think about things to consider to help you make your choice.
- Use the filter buttons in the right-hand column and the sort by bar at the top of the page to browse the different accommodation options.
- You can find out more information about each room by clicking the tabs.
After you've selected the room you would like to book, you’ll be asked to review your booking.
On the next page, you'll need to read the terms and conditions and on the final page, confirm your application. Make sure you complete ALL of the steps, including the confirmation step.
Once your booking is complete, you will receive an email to confirm that we have received your booking request. If you do not receive an email, you have not completed all of the booking steps.
If you have applied for Student Castle accommodation, it may take upto 3 days for your booking request confirmation email to arrive.
Before confirming your booking, please make sure you read our Student Terms and Conditions carefully. If you receive an offer of a room at Student Castle, your residence agreement will be with Student Castle directly, not with the University.
Paying for accommodation
If you're a new postgraduate: You'll need to pay a £200 advance payment to secure your booking. This will be deducted from your first term's rent. If you do not pay the advanced payment, your booking may be cancelled.
Continuing postgraduates, visiting students and pre-sessional students: You do not need to make an advance payment.
Your rent will be split over three instalments (one per term).
- Find out more about paying the University
You must pay a £500 damage deposit, this will be refunded at the end of your let, dependent on the condition of the property.
Payment is made in 12 monthly instalments.
- Find out more about paying the University
Cancelling University accommodation
To cancel your booking, please email firstname.lastname@example.org. We'll confirm whether you're eligible, and inform you of any additional charges.
These policies only apply to new students who do not arrive in York to start their course. You are not eligible to end your agreement if you are a registered student at the University.
If you inform us you wish to cancel:
more than four weeks before your booking start: we'll keep your £200 advance payment or charge you £200 if you have not paid it yet.
less than four weeks before your booking start: we'll keep your £200 advance payment, and you'll be charged four weeks’ rent.
after the start date of your room booking: you should let us know by following the request to vacate procedure. You will normally be charged the equivalent of 8 weeks rent as a notice period plus a £200 cancellation fee.
Please note: You are not eligible to end your tenancy agreement if you are a registered student at the University. If you wish to be released from your contract you’ll need to find a replacement tenant and follow our request to vacate procedure.
Cancelling family accommodation
These cancellation policies only apply to new students who do not arrive to start their course. If your student status changes after you have accepted your booking but before you move in, we can cancel your booking and the following charges will apply:
- More than four weeks before the start date of your booking
We will keep your £500 deposit.
- Less than four weeks before the start date of your booking
You will be charged four weeks rent. Your £500 deposit will be retained as part payment for the rent charge.
- After the start date of your booking
You are not eligible to cancel. Please email us for further details. Where appropriate, we will try to find a replacement tenant for your accommodation.
Student Castle accommodation
We include University-approved private sector accommodation as a choice for you to book. If you select Student Castle you’ll be invited to apply and enter into an agreement with them directly.
Student Castle’s terms and conditions, cancellation policy and payment terms are different from the ones for University-owned accommodation. They will contact you with further information about payments and their terms and conditions.
If you want to pay your rent in three instalments, you’ll need a UK-based guarantor. If you don’t have a guarantor you can arrange for a guarantor company to provide you with one or you’ll need to pay the year’s rent in advance.
If you don’t accept your room booking at Student Castle, you can apply again but if you are an international student, you will no longer be eligible for our accommodation guarantee.