Lost documents

Always keep your passport and visa in a safe place and, if travelling, take extra care when in crowded areas. Never keep your passport or BRP card in an outside pocket or backpack. You should also keep a copy of the main identity page of your passport and your student visa somewhere safe in your accommodation.

Lost passport and visa (sticker in your passport) overseas

If you lose your passport, you should report the loss to the local police as soon as possible and get a police report or a crime reference number.

You will then need to get your passport replaced by contacting your nearest national embassy. A list of all foreign embassies' contact details can be found on the Gov.uk website. Through your embassy you will be able to obtain a temporary/new passport to return to the UK. Embassies have different processes to enable you to travel, so contact your embassy to find out what you need to do.

If your visa was contained in your passport you will need to apply online for a replacement Tier 4 visa. You must provide the police report, a confirmation of study letter and a photocopy of your visa (the University can email a copy to you). No Confirmation of Acceptance for Studies (CAS) is required for you to submit this visa application and you do not need to provide any financial documentation. When using the online application you should select: 

Reason for visit - Other

Visa type - Others

Visa sub type - Vignette transfer

Lost BRP card overseas

If your visa was in a Biometric Resident Permit (BRP) you will need to report the loss of your BRP to the local police and obtain a police report and crime reference number. You also need to report the loss of your BRP on the Gov.uk website. You need to include the following information:

  • full name
  • date of birth
  • nationality
  • passport number
  • BRP reference number
  • crime reference number
  • contact details
  • details of when, where and how your BRP was lost or stolen

In order to re-enter the UK you must apply for a replacement BRP visa from overseas. This will be a Single Entry Visa which is valid for one month and allows you a single entry to the UK. You need to apply for this Single Entry Visa using the Visa4UK website. When asked on the initial page to select 'visa type' you should enter the following information:

  • Reason for visa: Other
  • Visa type: Others
  • Visa sub type: Replacement BRP

In Section 7 of the application you need to explain that you are applying for a Single Entry Visa because you have lost or had your BRP stolen. You are not required to complete Appendix 8 but will need to submit your biometrics, passport and police report with your application. 

Once you are back in the UK you will need to apply for a replacement BRP using form BRP (RC). This application form should have been posted to your UK address upon notification of the loss of your BRP. If you fail to apply for a replacement BRP within three months of reporting the loss could result in a fine of up to £1,000 or curtailment of your visa. You are advised not to travel until you receive your replacement BRP.

Lost passport and visa (sticker in your passport) in the UK

If your passport is lost/stolen inside the UK, please report it to the local police station. Find your local neighbourhood police force online. You will get a crime reference number which you may need to apply for a new passport and a new visa.

You should then apply for a new passport at your Embassy. A list of all foreign embassies' contact details can be found on the Gov.uk website.

You then need to apply to the Home Office for a new visa using the ToC (Transfer of Conditions) application form. Once you have provided your biometric data, your visa will then be issued in the form of a Biometric Residence Permit (BRP).

Lost BRP in the UK

If your visa was in a Biometric Residence Permit (BRP), please report the loss to the local police station. Find your local neighbourhood police force online. You will obtain a police report and crime reference number. You also need to report the loss of your BRP on the Gov.uk website. You need to include the following information:

  • full name
  • date of birth
  • nationality
  • passport number
  • BRP reference number
  • crime reference number
  • contact details
  • details of when, where and how your BRP was lost or stolen

You then need to apply for a replacement BRP using the form BRP (RC)

If you fail to apply for a replacement BRP within three months of reporting the loss, this could result in a fine of up to £1,000 or curtailment of your visa. You are advised not to travel until you receive your replacement BRP.