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Your contract, rent and payments

Everything you need to know about paying for on campus accommodation and your contract with us.

Read your accommodation contract

Make sure you are happy with your contract before accepting your room offer.

Make your advance payment

Once you've accepted your room offer, make your advance payment to secure your room.

Pay your rent in three instalments

Set up a direct debit for your three rent instalment dates in January, October and April.

Accommodation payments

  • Your rent is split over three instalments in October, January and April. We recommend setting up a direct debit.
  • Once you've accepted your room, you need to pay a £200 advance payment on e:Vision.This will be deducted from your first term's rent in October.

Accommodation payments guide

How rents are set

Find information about how accommodation prices are set by the University on our Accommodation rent prices web page

Your contract

Our terms and conditions list your rights and responsibilities. Make sure you read them in full.

Standard charges

You'll need to keep your accommodation and communal areas in suitable condition. You may incur charges for maintenance or replacement of damaged goods if you fail to do so. Find a list of estimated costs below.

Charges for cleaning 2020/21

The following charges will apply if there have been insufficient attempts by residents to keep communal areas tidy.

All charges include a standard administration charge and VAT where applicable. All charges are indicative and may be higher if additional costs are incurred. Failing to pay these charges within the stated time will incur an administration fee.

AreaProblemCost
Kitchen Not left in suitable condition for weekly clean £12.50 per kitchen user
Kitchen In-year remedial clean needed Up to £275
Kitchen Additional cleaning needed after moving out Up to £275
Kitchen Appliances needed to be cleaned after moving out Up to £65 per appliance
Bedroom Remedial cleaning needed after moving out Up to £125
Entrance/corridor Remedial cleaning needed after moving out Up to £150
 

Charges for loss/damage for 2019/20

Repairable damage will be charged at the cost of repair. Other furniture and fittings will be charged at the replacement cost. All charges are indicative and may be higher if additional costs are incurred. Any labour costs will be in addition to the prices below. This list is not inclusive of VAT.

JobCost
Patch painting, per square metre £18.50 
 Repainting 1 wall Individual quote 
Repainting up to 2 walls - blu tack / stain blocker Individual quote 
Replace 1 carpet tile (additional tiles up to 5 £15 extra per tile) £40 
Mattress single £75 
Mattress 3/4 Individual quote 
Mattress protector £20 
Curtains Individual quote 
Waste paper bin £15 
Kitchen waste bin  £20 
Study chair  £100 
Desk lamp  £25 
Bedroom desk  Individual quote 
Kitchen chair  £65 
Key/keycard (each)  £10 
Lock change  Individual quote 
Carpet (bedroom)  £40 
Carpet (all other areas)  £40 
Data/telephone socket  £50 
Dining table  £200 
Fridge  £350 
Freezer  £350 
Fridge freezer  £350 
Microwave  £80 
Kettle  £25 
Iron  £25 
Ironing board  £30 
Vacuum cleaner  £125 
Mop  £10
Bucket  £10 
Dust pan  £10 
Brush  £10 
Fire extinguisher (discharged or tampered with for reasons other than fire fighting)  Individual quote 
Kitchen flooring  Individual quote 
Sofa  Individual quote 
Television  Individual quote 
TV remote control  Individual quote 
Missing window restrictor  Individual quote 
Electric oven  Individual quote 
Four ring ceramic hob  Individual quote 
Cooker hood  Individual quote 
Noticeboard  Individual quote 
Four slice toaster  Individual quote 
HDMI connection box Individual quote
 

Bursaries

Your bursary letter can be found on e:Vision under correspondence. You'll also receive an email from Student Financial Support. The accommodation bursary is paid automatically towards your rent on the payment dates.

See the student finance pages on bursaries and scholarships. If you have any questions about your bursary you can email Student Finance Support or call them on +44 (0) 1904 324145. 

Disability funding

You may be able to receive funding towards your campus accommodation costs from the University if you meet all of  the following criteria:

  • Applications for 2020/21 will be open from 1 October 2020 until 31 March 2021
  • Applications for 2019-20 are now open and will remain open until 31 March 2020.

New Students (2019/20)

You can apply for partial funding as soon as you’re living in campus accommodation and the application window is open.

  1. Fill in your details on the Accommodation funding application form (PDF , 957kb) and ask your medical practitioner to complete the rest
  2. Upload the completed document and send to accommodation@york.ac.uk by 13 March 2020
  3. We'll let you know the outcome of your application within 15 working days

Please note: if you intend to apply to live on campus for more than your first year, don’t forget to fill out the form’s consent box, so that we can use your information for future bookings.

New Students (2020/21)

If you were approved for additional requirements when you applied for accommodation, you will have submitted a Supporting Evidence Form (PDF , 92kb). This form contains the necessary information for us to make a decision on your application.

Please email accommodation@york.ac.uk asking for your evidence form to be reviewed for a partial funding application. We will email you with an outcome of your application within 15 working days.

If you applied to the University through confirmation and clearing or as a new postgraduate student and did not submit the medical evidence form, please ask your medical practitioner (such as a GP or specialist) to complete this Accommodation funding application form (PDF , 957kb). Once completed, please email the form to accommodation@york.ac.uk

Continuing students

If you have submitted a successful application for partial funding in a previous year, you can email us on accommodation@york.ac.uk and ask us to review your past application for the new academic year. 

If the status of your condition can vary, we may ask you to provide us with up to date information from your medical practitioner

If you started your course before the 2016/17 academic year and have received a Disabled Student's Allowance  (DSA) towards your accommodation costs, you can continue to claim this funding from DSA.

How you will receive your funding

If your application is approved we’ll adjust your room price from the price of the room that you were offered, to the price of shared bathroom accommodation within the same price band.

For example: if we offered you a premium ensuite room, you would only have to pay the rent of a premium shared bathroom.

You won’t receive a direct monetary payment, instead we’ll apply a credit to your accommodation account for the term after your application was approved and adjust your room price for future charges.

For example: If we offered you a band 3 ensuite room for £20.71 per night*, we’d only charge you for a band 3 shared bathroom (£18.72 per night*). We would adjust your rent payments by £1.99 per night difference for the duration of your contract.

*prices given using 2018/19 figure for example only