Your contract, rent and payments

Charges for cleaning 2022/23

The following charges will apply if there have been insufficient attempts by residents to keep communal areas tidy.

All charges include a standard administration charge and VAT where applicable. All charges are indicative and may be higher if additional costs are incurred. Failing to pay these charges within the stated time will incur an administration fee.

Charges for loss/damage for 2022/23

Repairable damage will be charged at the cost of repair. Other furniture and fittings will be charged at the replacement cost. All charges are indicative and may be higher if additional costs are incurred. Any labour costs will be in addition to the prices below. This list is not inclusive of VAT.

• Applications for 2023/24 will be open from 1 October 2023 until 31 March 2024 

New Students 

If you were approved for additional requirements when you applied for accommodation, you will have submitted a Supporting Evidence Form (PDF , 92kb). This form contains the necessary information for us to make a decision on your application.

Please email accommodation@york.ac.uk asking for your evidence form to be reviewed for a partial funding application. We will email you with an outcome of your application within 15 working days.

If you applied to the University through confirmation and clearing or as a new postgraduate student and did not submit the medical evidence form, please ask your medical practitioner (such as a GP or specialist) to complete this Accommodation funding application form (PDF , 957kb). Once completed, please email the form to accommodation@york.ac.uk

Continuing students

If you have submitted a successful application for partial funding in a previous year, you can email us on accommodation@york.ac.uk and ask us to review your past application for the new academic year. 

If the status of your condition can vary, we may ask you to provide us with up to date information from your medical practitioner

If you started your course before the 2016/17 academic year and have received a Disabled Student's Allowance  (DSA) towards your accommodation costs, you can continue to claim this funding from DSA.

How you will receive your funding

If your application is approved we’ll adjust your room price from the price of the room that you were offered, to the price of shared bathroom accommodation within the same price band.

For example: if we offered you a premium ensuite room, you would only have to pay the rent of a premium shared bathroom.

You won’t receive a direct monetary payment, instead we’ll apply a credit to your accommodation account for the term after your application was approved and adjust your room price for future charges.

For example: if we offered you a band 3 ensuite room for £24.61 per night*, we’d only charge you for a band 3 shared bathroom (£22.25 per night*). We would adjust your rent payments by £2.36 per night difference for the duration of your contract.

*prices given using 2023/24 figure for example only.

These policies only apply to new students who do not arrive in York to start their course. You are not eligible to end your agreement if you are a registered student at the University.

If you inform us you wish to cancel:

• More than four weeks before your booking start: We'll charge you £200.
• Less than four weeks before your booking start: We'll charge you £200, in addition to charging you four weeks’ rent.
• After the start date of your room booking: Please email accommodation@york.ac.uk. You will be charged the equivalent of eight weeks’ rent from the day you contact us and a £200 cancellation fee.

You are not eligible to end your tenancy agreement if you are a registered student at the University. If you wish to be released from your contract you’ll need to find a replacement tenant and follow our request to vacate procedure.