Learning Management System: Guide for all staff

Terminology

There are some terms within the LMS which are generic and cannot be changed to be specific to the University of York.

Online course: an interactive course which is viewed and completed through the LMS.
Event: a learning event or course, usually in a classroom/laboratory (eg Time Management).
Session: a specific occurrence of an event (eg Time Management on 25 February 2017).
Part: A session that covers more than one day (eg Time Management Part 1 on 25 Feb and Time Management Part 2 on 26 Feb). Completion of both parts would be required for completion of the course.
Curriculum: A number of separate training courses (which may be of different types) grouped together.

Learning status

Training type	Status
Online course	Started Completed
Events/Sessions (where approval is required)	Pending Approval Approved or Denied Registered Completed Cancelled
Events/Sessions (where approval is not required)	Approved Registered Completed Cancelled

Homepage layout

User profile

The User Profile on the top left of the page lets the learner quickly see their all-time training completions and hours. In one click they can access their Training Record, Universal Profile, and Selected Topics, which help power their recommendations.

Sidebar

Learners don't have to leave the page to view their Training Record, with the Side Bar on the left side of the page containing training they must take action on. It's conveniently broken down by learning that's Past Due, Due Soon, and training Assigned with No Due Dates.

Carousels

There are different learning carousels to browse on the page. These are based on the learner's current active training, saved training and interested topics.

Continue learning

This carousel displays training that is assigned, registered or started on the learner's Training Record. If a learner doesn't have any training on their Active Training Record, the carousel will be hidden.

Saved for later

This carousel displays training that has been saved by the learner. On the home page, learners can save training they might be interested in taking using the three dots at the bottom of each tile and selecting Save for Later. When training is saved, it appears in this section. If a learner doesn't save any training, the carousel will be hidden.

Inspired by your subjects

This carousel displays training based on the learner's selected topics. For example, if a learner sets "Leadership" as one of their topics, the system will recommend other training associated with the "Leadership" topic. Topics can be selected from the home page or Universal Profile. If a learner has not selected any topics, a prompt to add topics will display in the banner at the top of the page. If no recommendations are found for the learner, the carousel will be hidden.

System screenshots