Managing ill-health and sickness absence: Documents

Flowchart

• Process for managing frequent short-term sickness absence (PDF , 44kb)

How-to guides

• Informal frequent short term absence discussion (Google Doc)
• First formal frequent short term absence discussion (Google Doc)

Forms

• Sickness absence notification form (MS Word , 50kb)
• Return to work discussion (Google Doc)
• Frequent short-term absence: informal meeting form (MS Word , 51kb)
• Long-term absence: informal meeting form (MS Word , 50kb)
• Keeping in touch during long-term sickness (MS Word , 50kb)
• Wellbeing Action Plan (MS Word , 52kb)
• Individual stressor questionnaire (PDF , 271kb)
• Individual stressor questionnaire (MS Word , 11kb)

Template letters

• First formal meeting: frequent short-term sickness
  • Invitation to first formal meeting: frequent short-term sickness (MS Word , 18kb)
  • Outcome of first formal meeting: frequent short-term sickness (MS Word , 19kb)
• Second formal meeting: frequent short-term sickness
  • Invitation to second formal meeting: frequent short-term sickness (MS Word , 18kb)
  • Outcome of second formal meeting: frequent short-term sickness (MS Word , 19kb)
• First formal or formal review meeting: long-term sickness
  • Invitation to first formal or formal review meeting: long-term sickness (MS Word , 20kb)
  • Outcome of first formal or formal review meeting: long-term sickness (MS Word , 21kb)
• Final hearing
  • Invitation to hearing (MS Word , 22kb)
  • Outcome of hearing (MS Word , 19kb)

Document control: Last reviewed and updated on 26 August 2025.