You have different options for saving your files, depending on your requirements.
As part of your IT account, you have your own personal filestore.
If you are logging on to a managed campus machine, your personal filestore is already mapped.
It's called Documents or the H: drive.
If you're using another machine, see Accessing filestores.
You can also save files to your Google Drive:
Share your Google files or folders with individual people or groups:
Easily and securely exchange files up to 20Gb with University staff and students or external people.
Transfer copies of files between your computer's hard disk and your University filestore.
Memory sticks are a useful and easy way to store and transport your documents.
However, they are easily lost or forgotten, so remember to back up your work, and never use them for confidential or sensitive information.
When you've finished saving your work, remember to use the Safely Remove Hardware function found on the right of the Windows tool bar. This will prevent your documents from becoming corrupted.
If you open and edit an email attachment, save it to your Documents folder before making any edits.
If you click Save without selecting your own folder to save it to, your attachment will be saved in a temporary folder and will be lost when you log off.
The University holds a huge amount of sensitive data, which is subject to strict storage requirements.
The file access auditing service can enable you to satisfy these compliance requirements.
Accidently deleted a file? Don't worry, we may still have a copy of it.
We offer shared filestore for departments, research groups, etc.
If you're unsure which shared filestore is best for your department/project, please get in touch with the Library & IT Help Desk for advice.
Storage is a new shared filestore option being rolled out by IT Services from summer 2015 onwards, replacing FlexFS and ProjectFS:
Share Google folders with individuals or groups:
How to connect to York filestores:
When working off campus, the most secure way to access your files is via the Virtual Desktop Service.
This is the only way you should access files containing confidential or sensitive information when you're off campus.
For quick and easy access to your files, use the WebVPN service.
Click on the Home (M: Drive) link. Your H: drive is located in the w2k folder of your M: drive.
You can also connect to the Virtual Private Network, and then make it appear on your home PC in the same way as it does on campus.
Once you've connected, map your filestore using the instructions in the section above.
Transfer copies of files between your home computer and your University filestore.