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HomeStaff homeHuman resources (HR)Learning and career developmentApprenticeships for existing staffAccessing the apprenticeship levyProcess

Apprenticeship levy: Process

  1. Staff member identifies apprenticeship opportunity.
  2. Staff member discusses opportunity with Line Manager who confirms their support.
  3. Line Manager confirms approval from senior leadership.
  4. Staff member completes apprenticeship levy application form.
  5. Staff Apprenticeships Team responds to any queries regarding the application form.
  6. Staff member submits apprenticeship levy application form.
  7. Staff Apprenticeships Team confirms apprenticeship standard is relevant to current role.
  8. Staff Apprenticeships Team send applicant's Line Manager information/resources.
  9. Staff member/Staff Apprenticeships Team identifies eligible training provider.
  10. Tendering process carried out, if required.
  11. Staff Apprenticeships Team selects training provider and has initial discussion with them.
  12. If apprentice is under 25, Payroll notes NI redemption.
  13. Apprentice completes training provider's application form.
  14. Training provider interviews apprentice.
  15. Staff Apprenticeships Team inputs apprentice details onto the Digital Apprenticeship Service.
  16. Training provider issues training contract to Staff Apprenticeships Team.
  17. Staff Apprenticeships Team signs training contract on behalf of University.
  18. Apprentice commences training programme.
  19. Monthly payments to training provider commence.
  20. Training provider issues training plan to apprentice.
  21. Apprentice and Staff Apprenticeships Team cosign training plan.
  22. Training provider issues apprenticeship agreement to apprentice.
  23. Apprentice and Staff Apprenticeships Team cosign apprenticeship agreement.
  24. Staff Apprenticeship Team receives and sends apprenticeship agreement to HR Services.
  25. HR Services upload the apprenticeship agreement onto ResourceLink.