Deposit of effectively anonymised data

Research Data York requirements

For effectively anonymised data

Research Data York requires that:

• depositing researchers have completed York’s mandatory data protection and information security training.
• participant information and consent documents cover data archiving and sharing of anonymised data.
• data is neither classified as personal data nor personal information and where the risk of identification is considered sufficiently remote. This data is effectively anonymised, and follows the ICO anonymisation guidance.
• a University of York data sharing agreement is in place and meets the ICO data sharing: a code of practice guidance.

These requirements must be fulfilled in advance of depositing sufficiently anonymised personal data with Research Data York.

Depositing researchers must provide Research Data York with:

• a summary of the conditions under which the data may be accessed.
• a named contact to make a decision on requests for data access.
• a blank copy of the University of York data sharing agreement for the dataset, and a named University of York signatory.
• blank copies of participant information and consent documents.
• ethics committee name and document approval number/reference (where it exists).

These requirements cannot be met by postgraduate researchers (PGRs). As such, Research Data York is not an option for postgraduate researchers with effectively anonymised research data.

Access to the data is: Restricted

Research Data York will:

• forward requests for access to the named contact (or Head of Department) for a decision.
• record access decisions and disclosures (but not the process for how the decision to share is made).
• if a request for access is approved, and after the signing of a University of York data sharing agreement, safely provide a copy of the dataset to the requestor.