Information for academic staff

The Library is part of Information Services, which also incorporates the Borthwick Institute for Archives, and IT Services, and provides strategic direction, vision and leadership for information within the University. 

Your main contact within the Library is your departmental Academic Liaison Librarian (ALL) - they can also provide information about the Archives and IT Services. The Academic Liaison team works alongside departmental library representatives and oversees each department’s Library collection as well as attending departmental meetings and providing information skills training to students and staff. Should you have any queries about any of the information on these pages please speak to your ALL.

Using your Library

Library main entrance

The main University Library is located on the Heslington West campus, and is open 24/7, 362 days a year. We also have a library at King’s Manor and manage the York Minster Library. Information about our libraries is available at: 

As a member of staff, you can borrow up to 75 items using your staff card. Most of our books and other items are classed as flexible loans so you can keep them indefinitely as long as they are not requested by another user. Find out more about our loan types, and about obtaining resources from elsewhere:

There are a number of ways to access print and electronic resources in the Library. These include:

  • the Library catalogue YorSearch
  • our E-resources Guide, which lists every electronic resource we have provide
  • the York Digital Library

The Academic Liaison team has also created a collection of department specific Subject Guides which bring together information about, and links to, all relevant resources within a particular subject area. All new students are advised to access Library resources via their departmental Subject Guide and academic staff are encouraged to become familiar with them too.

Support for your teaching

Books

Resource Lists

If you're a lecturer on a taught module, we'll remind you to send your resource lists to us well in advance of each term's teaching. We provide dedicated resource list software called EARL, which you should use to submit your lists.

As well as listing your course reading, EARL allows you to specify items of high importance to be placed in the Key Texts Collection. You can also request that important articles or chapters are digitised using our Electronic Texts Service. If there are items on your list which we don’t have in stock, we’ll ensure that they’re purchased. Students can then access the list using the VLE.

The Library offers training on EARL to all members of staff. We ask academic staff to make minor changes to EARL lists themselves, but if a large change, or a completely new list, is needed then we can help by inputting this for you. Please be mindful of copyright issues and do not add your own scanned documents to your EARL lists or elsewhere on the VLE. If you need scans of materials the Library can arrange this for you and obtain the necessary copyright permissions on your behalf.

Purchase suggestions

If you wish to suggest an item for purchase that is not already on your resource list then you can do this at any time. You can either email suggestions directly to your ALL or fill in the Library’s purchase suggestion form. Full information on the purchasing process is available here.

Managing items in high demand

When the same resources are needed by many students at the same time, it is a challenge to provide access which meets everyone's personal needs. We have developed a range of services which address this challenge:

When your students need help

All students receive information skills training from their ALL whilst studying at York. These sessions typically include:

  • understanding scholarly resources (peer-reviewed journals, textbooks, conference papers etc.)
  • how to search for resources effectively using a range of databases and online tools
  • how to evaluate information
  • how to manage information using, for example, bibliographic management software such as EndNote
  • how to obtain materials not held at York.

In addition, the ALLs can arrange individual appointments with students as necessary.

The Academic Support Office also offer support to students who are struggling in any of the following areas - you can refer them to these teams for 1:1 support, and they offer both drop-in and bookable appointments:

  • Writing Centre - for help in structuring writing, developing an argument, incorporating sources etc
  • Maths Skills Centre - for help with understanding mathematics, statistics, and using related software
  • Academic Integrity - for help with referencing, understanding plagiarism, good academic conduct

Support for your research

Theses

The Library has a dedicated Research Support Team providing specialist support for academic and research staff, postgraduate research students, and research administrators:

The team can help you in the following areas:

  • Open Access, including how you can comply with University policy, funder mandates, and REF OA requirements
  • research data management, including guidance and advocacy for good practice
  • copyright legislation and related licences, including how they can be used to support your teaching and research work
  • your ORCID iD and how you create/add your iD in PURE, helping you distinguish yourself and get credit for the work you do
  • citation analysis and bibliometrics

The team also provide workshops on literature searching and workshops/departmental briefings on Open Access, research data management, copyright, and related topics.