York e-Purchase
York e-Purchase (YEP) is used to create purchase orders for many day-to-day purchasing requirements. This includes most goods and services with the exception of utilities, travel and expenses (see alternative purchasing systems below).
It’s used by staff in all departments. It’s a purchasing module based in the University’s finance system, Agresso.
Key features
- Browse items from various suppliers in the catalogue.
- Order from major suppliers including Stone and Academia.
- Raise free-format requisitions or generate orders through the catalogue ("punch-out" service - advanced).
- Receive invoices and goods receipt orders.
- Approve requisitions.
Access instructions
- To raise or approve requisitions on YEP, you must register for Agresso Finance System access through the Authorised Systems Registration tool.
- If you’re not on campus, you need to a virtual private network (VPN) connection.
- Log in with your York username and password.
- Duo two-factor authentication is required.
Additional information
Alternative purchasing systems
Not sure what system is right for you needs? Here's a brief summary of the alternative options:
- Business travel: business travel, accommodation, car hire, travel insurance etc.
- University Purchase Card: for orders typically below £5,000 and with suppliers who will be used infrequently or as a one-off.
- Amazon Business: offers cheaper prices than the normal Amazon site as well as Business Prime next day delivery.
- Online Store: sell products, short courses or services online.