Docusign eSignature
Electronically send and collect signatures on documents that need to be signed by one or several people.
You only need a Docusign licence if you're sending documents that need to be signed by external signatories. Recipients of Docusign documents don't need a licence to sign them.
Key features
- Documents sent through Docusign can be signed from anywhere, using nearly any device with an internet connection.
- Collaborative tools are available so users can share and comment on Docusign documents.
Access instructions
Docusign access is only available to licensed users.
If your request is approved, you'll receive access instructions to your email address.
Additional information
Licence eligibility
We have a small number of Docusign licences available. For internal signatures, for example expenses or approvals, you should use one of the alternative tools.
We are not able to give Docusign licences to all use cases, even when requiring external signatures. When allocating licences we take into account the following:
- Job role priority
Staff members whose job roles require frequent use of electronic signatures from external signatories as an essential part of their duties will be given priority access to Docusign accounts. - Project-based access
Staff members working on projects that require significant document signing and management may be granted temporary access to Docusign for the duration of the project. - Duration of access
Access to Docusign may be granted on a temporary basis, with licences rotating among staff members based on operational needs and usage patterns, subject to agreement with IT Services. - Monitoring and review
The usage of Docusign accounts will be periodically monitored and reviewed to ensure compliance with eligibility criteria and optimise licence allocation.
Alternative eSignature tools and software
For internal signatures, for example expenses or approvals, you should use one of these tools.
We are not able to give Docusign licences to all use cases, even when requiring external signatures, so you should consider these tools before requesting a licence.
- Google eSignatures (part of Google Workspace)
Documents can be safely shared and managed, and version history ensures clarity on who has edited (or signed) which section. - ABBYY FineReader
A PDF editing tool which can be used to add signatures to PDFs where a workflow of the approvals is not required.