Visiting academics

What do we mean by ‘Visiting Academic’?

A ‘visiting academic’ is an academic or research student from another university who is not a member of staff (i.e. being paid a wage by the University of York) and will only be staying in York for a short period of time.   


Eligibility for accommodation:

  • A minimum stay of two weeks (fourteen days). If your stay is shorter than this, you can book on-campus accommodation through York Conferences.
  • The Visiting Academic must not be a member of staff (i.e. being paid a wage by the University of York).
  • We are only able to offer single accommodation to visiting academics. Unfortunately we cannot accommodate visiting academics' partners and/or families.


Accommodation for visiting academics is dependent upon room availability. This is because we use vacant student rooms to accommodate visiting academics. We are therefore only able to offer accommodation to visiting academics at certain times of the year. The chart below shows the periods when we are likely or unlikely to be able to offer accommodation.


Application process

Complete the Google Form

Please note that completing this form does not offer a guarantee of accommodation.

We will aim to advise you if we can offer accommodation between 4 to 6 weeks before your stated arrival date.

If we can assist, we will email you with an offer of accommodation. 

To accept the offer, you will be required to pay the full payment for the accommodation in advance.  You will also be able to order a bedding pack.  Payment is made through our online store. 

Once you have paid for your accommodation, you will receive a confirmation email, as well as information about where to collect your keys.

Arrival at York

On arrival at York, you should collect your keys from the college reception in the confirmation email you receive after payment has been made.

You will be moving into student accommodation.  In your room there will be a bed, study desk, clothes storage but no bedding, towels, toiletries, hairdryer etc.  In the kitchen, there will be a cooker, fridge/freezer, kettle, kitchen units, sink, and usually a microwave.  There will be no crockery, cutlery, pots and pans, or other cooking equipment.

All other items including bedding should either be brought with you or bought from a nearby shop when you arrive.

If we have no accommodation...

  • We recommend looking on SpareRoom which is a private website which you can use to find rooms to rent in York (use postcode YO10 5DD to find rooms near the University)
  • See our web pages for private sector accommodation in York
  • You may be able to book short-term accommodation on campus with York Conferences
  • You can find many hotels, hostels and bed and breakfasts in and around York