Laptop loans

Laptops are:

  • For use in the Library only for up to four hours (except the long-term loan laptops for PG researchers)
  • Provided on a first come, first served basis
  • Available to students only

You can borrow laptops:

  • from the Morrell Lounge and the ground floor of the Fairhurst building in the University Library, self-service, 24 hours a day
  • from the Library@Piazza on the 2nd floor of the Piazza Building, self-service, from 7.30am to 10pm
  • from the King's Manor Library Help Desk during Library opening hours
  • from the Library and IT Help Desk in the Morrell Library (long-term laptop loans for PG researchers only)

The laptops are set up for wifi and printing and provide access to your personal filestore and Microsoft Office.

Please see the tabs below for more information about borrowing a laptop.

University Library

University Library

Help

If there's a problem with a laptop or you need assistance, please speak to a member of staff at the Library Help Desk.

80 laptops are available for loan in the University Library. 50 are provided in the cabinets against the far wall of the Morrell Lounge opposite the Help Desk, and a further 30 are in the cabinets on the ground floor of the Fairhurst Building, opposite the lifts.

Borrowing

  1. At the cabinet, hold your University card against the black card reader until you hear a beep.
  2. Check details on the screen, then open the locker illuminated with a green light by pressing the black button. If you don't press the button, it will time out and re-lock.
  3. Unplug the laptop from the power cable inside the locker.
  4. Close the locker door firmly.
  5. The time the laptop is due for return will be shown on the screen. You will also receive an email confirmation and you can check your Library Account.
  6. After the laptop is issued, log on with your University username and password. 

Please do not leave the laptop unattended. If you need to leave the Library, please return the laptop to the cabinet.

When you borrow a laptop, it should have enough battery charge to last for four hours. If you need a charger for your loan laptop, please speak to a member of staff at the Help Desk.

Returning

Laptops should be returned at the cabinets.

  1. Hold your University card against the black card reader until you hear a beep.
  2. The correct locker door will open automatically.
  3. Place the laptop in the locker and plug in the power cable that is already in the locker.
  4. Close the locker door firmly.

King's Manor

King's Manor

10 laptops are at the King's Manor Library. They can be borrowed and returned at the Library Help Desk.

When you borrow a laptop, it should have enough battery charge to last for four hours. If you need a charger for your loan laptop, please speak to a member of staff at the Help Desk.

Please do not leave the laptop unattended. If you need to leave the Library, please return the laptop to the Help Desk.

Library@Piazza

Library@Piazza

24 laptops are available for loan in the learning space on the 2nd floor of the Piazza Building. 

Borrowing

  1. At the cabinet, press the Issue laptop button on the touchscreen.
  2. A new screen will then appear instructing you to hold your University card against the black card reader mounted below the touchscreen, until you hear a beep.
  3. Check the details on the screen and agree the terms and conditions.
  4. You will be shown which laptop has been allocated to you and the locker will be illuminated with a flashing white light. There are two cabinets either side of the main control tower, AA (01 to 12) and AB (13 to 24).
  5. Open the allocated locker door and unplug the laptop from the power cable inside the locker.
  6. Close the locker door firmly and press the Finish button on the touchscreen.
  7. The time the laptop is due for return will be shown on the screen. You will also receive an email confirmation and you can check the details on your Library Account.
  8. Log on to the laptop with your University username and password.

Please do not leave the laptop unattended. If you need to leave the Library@Piazza, please return the laptop to the cabinet. The only exception is if you have problems returning it to the cabinet, in which case you can return it to the Reception at the Ron Cooke Hub.

When you borrow a laptop, it should have enough battery charge to last for four hours. We don't loan chargers at Library@Piazza so if the battery starts to run low, please save your work, return the laptop (see process below) and borrow a fresh laptop.

Returning

Laptops should be returned at the cabinets.

  1. Press the Return laptop button on the touchscreen.
  2. Hold your University card against the black card reader until you hear a beep.
  3. You'll be reminded of the correct locker door location. Open the locker door.
  4. Place the laptop in the locker and plug in the power cable. Please make sure that you plug the power cable into the laptop before closing the door. If you don't, the laptop will remain on loan to you, and you may be charged.
  5. Once you have plugged the power cable into the laptop, close the locker door firmly and press the Finish button on the touchscreen.

If you have a problem returning a laptop to the loan cabinet at Library@Piazza, please take the laptop over to the reception point at the Ron Cooke Hub.

Terms and conditions

  • Laptops can be loaned for up to four hours.
  • If you do not return the laptop after four hours you will be charged £1 per hour or part of an hour, until it is returned.
  • Laptops are not to be taken out of the University Library (Fairhurst, Morrell and Burton), the King's Manor Library, or the Library@Piazza. The laptops are security tagged.
    • They may be taken from Library@Piazza to be returned at the Ron Cooke Hub only if you have problems returning them to the cabinets
  • If you lose the laptop you may be charged the cost of a replacement (currently £567)
  • If you damage the laptop you may be charged for the cost of repairs or replacement (max £567)
  • If you borrow a power supply and lose it, you may be charged for a replacement (currently £18)
  • Any issues with the laptop or the loan cabinet should be directed to the Library Help Desk, or the Reception at the Ron Cooke Hub.

PG researchers

Long-term laptop loans for PG researchers

We have 20 laptops available for longer-term loan specifically to postgraduate researchers.

These laptops are set up to give you access to wifi, printing and your personal filestore and have the software that you would expect to see on a classroom PC (eg MS Office) installed.

Additional software can be installed, subject to licensing - please provide details when you complete the booking form. We will need to make an appointment with you to install the software, so please allow ample time for this when you make your booking request.

You can borrow a laptop for up to one month at a time, and you may take it overseas for research work as long as you take out University approved travel insurance (you'll need to pay the agreed excess in the event of loss or damage) and ensure that you follow our security advice:

When you borrow a laptop from us, you will be required to abide by our terms and conditions. These include details of the regulations that you need to follow, and details of charges for loss or damage to the equipment:

To request a laptop loan, please complete the form below, including details of any additional software required:

Request a PGR laptop loan