Finishing your studies

Find out more about what happens when you finish your studies.

Notification of Award

At the end of your York Online programme, after your final assessment has been approved at a Departmental Exam Board (or Module Board), your module marks across all modules will be reviewed at a Programme Exam Board (or Ratification Panel). The Ratification Panel will check that the award decision that has been calculated from your module marks is accurate, and then formally recommend your degree outcome to Senate. The Standing Committee on Assessment will then approve the outcome recommended by the Ratification Panel on behalf of Senate, at which point your final award result will be confirmed.

The University notifies candidates of their results after the representative of the Standing Committee on Assessment has signed off the Ratification Panel’s recommendation.

Ratification Panels are scheduled six times a year. You will receive further information about the awards process once the provisional results for your capstone project module (CPM) are available in e:vision.

Contact us

Student Success Coordinator

Graduation

After the Board of Examiners have made their decision, eligible students will receive an invitation to register for graduation via e:vision.

The University of York holds graduation ceremonies twice a year. The Ratification Panel that reviews your final assessment result will determine what graduation ceremony you will be eligible for, which may not be the next available one. We therefore recommend you do not make travel arrangements until your attendance at a ceremony has been confirmed.

The Graduation web pages contain useful information including how to prepare and what happens on the day of the ceremony.

Certificates and transcripts

You will be asked how you wish to receive your degree certificate when you register for graduation. You will also have access to your certificate and transcript digitally via Gradintel following your graduation. You will be invited to register for Gradintel once your award has been processed and your graduation date is confirmed.

If you require confirmation of your award prior to your graduation, please request a Confirmation of Award letter through your e:vision account (‘Your Study’ section). This document is not available until you have received your notification of award, sent shortly after the Board of Examiners have made their decision.

Should you require a replacement or validated copy of your degree certificate once you have had your award conferred on you, please refer to the certificates web page.

Postgraduate Certificate and Diploma

If you leave the University part way through your programme, or do not achieve the Masters award, you may have earned enough credit for an alternative award.

Award	Number of credits required
Masters (eg MBA, MPA, MSc, etc)	180
Postgraduate Diploma (PGDip)	120
Postgraduate Certificate (PGCert)	60

Please note that some modules may not be permitted to contribute towards a PGCert or PGDip. You can check the exact award requirements for your programme of study in the programme specification for your degree programme.

If you do not achieve the Masters award, you will not be eligible to attend graduation. Your certificate and transcript will be uploaded to Gradintel after your PGCert or PGDip has been approved by Senate, and a hard copy certificate can be sent by request by emailing graduation@york.ac.uk. You will be invited to register for Gradintel once your award has been processed

References and letters

If you require a reference, you should contact your Academic Supervisor or an academic member of staff who is familiar with you.

You can request a confirmation of study letter at any time during your studies through e:vision.

If you need an interim transcript before you have received your Notification of Award, the Student Hub can validate your marks. Take a clear screenshot of your marks in e:vision and send the attachment to student-hub@york.ac.uk. Please also state where you would like the validated marks sent to.

Access to University services

Your borrowing rights at the University Library end on the last day of your studies.

Access to most IT Services facilities (including email) are withdrawn approximately 90 days after you finish your studies. The data in your University Google account and your files in your personal filestore are saved for one year after expiry. IT Services recommend you save or transfer account data before they close - see IT information for student leavers.

If you leave the University part way through your programme, your access will be withdrawn 30 days after your withdrawal date.

Please ensure that your contact address is up to date on e:vision before you finish your studies.

Canvas

Access to Canvas will be withdrawn when your IT account expires. It is therefore important that you download any materials that you wish to keep before you lose access to your account. Canvas and Panopto do not support bulk download of materials.

Keep in touch

Your University of York experience doesn’t have to end after graduation. When you have graduated, you are officially a York alum and are able to access further support and events. York for Life is specifically tailored for York alumni, whether you want to further your professional life or just stay connected with York and the friends you made here.

Don’t forget to sign up to receive the Alumni Newsletter.

Contact us

Student Success Coordinator