Showing your right to work in the UK

We are required to check your right to work in the UK and confirm your identity before you start working for the University.

All new starters are provided with a link to provide information about your right to work and then book an appointment to have your document(s) and identity checked.

What documents do I need?

This depends on the work permission you hold, please see the relevant guidance below. 

If your documents show different names to your known name, you will need to provide a document linking both names (eg marriage certificate, divorce decree or deed poll).

• Full list of acceptable documents (gov.uk)

British and Irish citizens

• British or Irish passport. This can be current or expired, but expired passports must not be clipped or cancelled and you must be identifiable from the photograph. OR
• Birth Certificate / Adoption Certificate / Naturalisation Certificate plus proof of UK National Insurance Number on a document issued by either a previous employer (eg P45, P60, payslip) or a Government agency (eg NI number card or letter, tax statement).

Documents must be the physical, original document. We cannot accept scans or copies of documents.

Visa holders and settled workers

• Share Code. People with a UKVI account can generate a share code (gov.uk)

If you are unable to generate a share code, you may be able to prove your right to work another way.

• Other ways to prove your right to work (gov.uk)

Additional information for Student Visa holders

Student visa holders have limited permission to work during term times, and therefore you must also provide:

• a signed and completed Student visa declaration form (PDF , 221kb)
• evidence of your academic term and vacation dates, which cover the full duration of your period of study in the UK.

Taught students

If you are a taught student, you must provide a document confirming the term and vacation dates covering your period of study. This may be a PDF of a term dates webpage or a letter detailing your term and vacation dates.

• University of York semester dates 

Research students

If you are a research student you must request a confirmation of study letter confirming your term and vacation dates.

• Request a confirmation of study letter (E:vision login)

I'm not sure I currently have the right to work in the UK

• Use the government's online tool to check if you have the right to work (gov.uk)
• Read our guidance on obtaining permission to work in the UK
• If you cannot generate a share code, please email hr-compliance@york.ac.uk

If you have any questions about showing your right to work in the UK, please contact the Compliance Team.