Admin support for professional services

The central admin service provides standardised and consistent support for common administrative activities that are undertaken on behalf of other staff within the central professional services Directorates.

The service is managed by Jo Black (jo.black@york.ac.uk), who is the Senior Executive Officer to the Chief Financial & Operating Officer (Nigel Alcock) and the Chief Academic Services Officer (Vikki Goddard).

Professional Services admin support structure: a visual guide of which teams and executives are supported across Professional Services, and who provides the support. (Google Slides, sign-in required.)

Leadership support

The Leadership Support Hub (Executive and Personal Assistants) provides flexible Leadership support to the Senior Executive team and Professional Services Leaders.

Contact senior leaders through the Leadership Support Hub

Directorate support

The admin hubs undertake common administrative duties including:

Contact us

If you have a query related to administration, but you're not sure who to contact, please get in touch with our admin managers.

Admin managers

psc-admin-manager@york.ac.uk

Related links

Statement of Service: CASO & CFOO Admin Hubs (PDF , 349kb)

General admin support

CASO: caso-general-admin@york.ac.uk
CFOO: cfoo-general-admin@york.ac.uk

Meeting support (help with room bookings, calendar management, catering etc.)
Servicing committees (agenda setting, collating papers, IDA logs and action tracking)
Event and visitor management
Travel arrangements and bookings
Local admin related Health and Safety administration
Local admin relating to departmental space requirements
Departmental communications (including website updates and newsletters)
Cyclical admin activities (such as audit tracking, insurance questionnaires, asset registers)
Departmental project support

Finance admin support

CASO: caso-general-admin@york.ac.uk
CFOO: cfoo-general-admin@york.ac.uk

Purchase ordering
Invoicing
Supporting budget monitoring and reporting
Maintenance of subscriptions and licences
Supporting expenses processing
Liaison between staff and finance to support financial transactions (eg maintaining accruals, prepayments, work order changes, journal transfers)

HR admin support

CASO: caso-hr-admin@york.ac.uk
CFOO: cfoo-hr-admin@york.ac.uk

Supporting managers with recruitment and contract changes for staff
Casual bookings
Fixed term contract management
Coordination of staffing establishment updates for Finance
Supporting onboarding/offboarding
Coordinating Reward schemes in departments
Helping managers to coordinate and administer Flexiapp
Coordination of leave (annual leave, parental leave, special leave etc)
Coordinating staff development programmes in departments
Sickness absence management and reporting
Provide advice on admin changes needed to support departmental restructuring or movement of roles between teams/departments (budget movement, work order changes, system changes)