Admin support for professional services
The central admin service provides standardised and consistent support for common administrative activities that are undertaken on behalf of other staff within the central professional services Directorates.
The service is managed by Jo Black (jo.black@york.ac.uk), who is the Senior Executive Officer to the Chief Financial & Operating Officer (Nigel Alcock) and the Chief Academic Services Officer (Vikki Goddard).
Three admin hubs undertake common administrative duties including:
Contact us
If you have a query related to administration, but you're not sure who to contact, please get in touch with our admin managers.
Admin managers
- Meeting support (help with room bookings, calendar management, catering etc.)
- Servicing committees (agenda setting, collating papers, IDA logs and action tracking)
- Event and visitor management
- Travel arrangements and bookings
- Local admin related Health and Safety administration
- Local admin relating to departmental space requirements
- Departmental communications (including website updates and newsletters)
- Cyclical admin activities (such as audit tracking, insurance questionnaires, asset registers)
- Departmental project support
- Purchase ordering
- Invoicing
- Supporting budget monitoring and reporting
- Maintenance of subscriptions and licences
- Supporting expenses processing
- Liaison between staff and finance to support financial transactions (eg maintaining accruals, prepayments, work order changes, journal transfers)
- Supporting managers with recruitment and contract changes for staff
- Casual bookings
- Fixed term contract management
- Coordination of staffing establishment updates for Finance
- Supporting onboarding/offboarding
- Coordinating Reward schemes in departments
- Helping managers to coordinate and administer Flexiapp
- Coordination of leave (annual leave, parental leave, special leave etc)
- Coordinating staff development programmes in departments
- Sickness absence management and reporting
- Provide advice on admin changes needed to support departmental restructuring or movement of roles between teams/departments (budget movement, work order changes, system changes)
- Preparing briefing papers, presentations and other documentation
- Preparing communications
- Proof reading documentation
- Diary management for Directors and Senior Leadership
- Inbox management for Directors and Senior Leadership
- Committee and meeting support
- Cover during holiday and other absences
Who to contact
Search for the contact details of members of the Chief Academic Services Officer (CASO) and Chief Financial and Operating Officer (CFOO) admin hubs.
| Department | Function | Contact | Hub |
|---|---|---|---|
| Research, Innovation and Knowledge Exchange (RIKE) Student Education and Experience (SEE) Library Learning, Archives and Wellbeing (LLAW) |
Hub manager | Josie Hanby (josie.hanby@york.ac.uk) | Chief Academic Services Officer (CASO) |
| Research, Innovation and Knowledge Exchange (RIKE) Student Education and Experience (SEE) Library Learning, Archives and Wellbeing (LLAW) |
General/Finance admin | caso-general-admin@york.ac.uk
|
Chief Academic Services Officer (CASO) |
| Research, Innovation and Knowledge Exchange (RIKE) Student Education and Experience (SEE) Library Learning, Archives and Wellbeing (LLAW) |
HR admin | caso-hr-admin@york.ac.uk
|
Chief Academic Services Officer (CASO) |
| Directorate of IT Estates and Accommodation Campus and Commercial Services External Relations Finance Human Resources Strategic Planning and Performance University Secretary's Office |
Hub manager | Catherine Browne (catherine.browne@york.ac.uk) | Chief Financial and Operating Officer (CFOO) |
| Directorate of IT Estates and Accommodation Campus and Commercial Services External Relations Finance Human Resources Strategic Planning and Performance University Secretary's Office |
General/Finance admin | cfoo-general-admin@york.ac.uk
|
Chief Financial and Operating Officer (CFOO) |
| Directorate of IT Estates and Accommodation Campus and Commercial Services External Relations Finance Human Resources Strategic Planning and Performance University Secretary's Office |
HR admin | cfoo-hr-admin@york.ac.uk
|
Chief Financial and Operating Officer (CFOO) |
Contact us
If you have a query related to administration, but you're not sure who to contact, please get in touch with our admin managers.
Admin managers