Admin support for professional services

The central admin service provides standardised and consistent support for common administrative activities that are undertaken on behalf of other staff within the central professional services Directorates.

The service is managed by Jo Black (jo.black@york.ac.uk), who is the Senior Executive Officer to the Chief Financial & Operating Officer (Nigel Alcock) and the Chief Academic Services Officer (Vikki Goddard).

Three admin hubs undertake common administrative duties including:

Contact us

If you have a query related to administration, but you're not sure who to contact, please get in touch with our admin managers.

Admin managers

psc-admin-manager@york.ac.uk

General admin support

Meeting support (help with room bookings, calendar management, catering etc.)
Servicing committees (agenda setting, collating papers, IDA logs and action tracking)
Event and visitor management
Travel arrangements and bookings
Local admin related Health and Safety administration
Local admin relating to departmental space requirements
Departmental communications (including website updates and newsletters)
Cyclical admin activities (such as audit tracking, insurance questionnaires, asset registers)
Departmental project support

Finance admin support

Purchase ordering
Invoicing
Supporting budget monitoring and reporting
Maintenance of subscriptions and licences
Supporting expenses processing
Liaison between staff and finance to support financial transactions (eg maintaining accruals, prepayments, work order changes, journal transfers)

HR admin support

Supporting managers with recruitment and contract changes for staff
Casual bookings
Fixed term contract management
Coordination of staffing establishment updates for Finance
Supporting onboarding/offboarding
Coordinating Reward schemes in departments
Helping managers to coordinate and administer Flexiapp
Coordination of leave (annual leave, parental leave, special leave etc)
Coordinating staff development programmes in departments
Sickness absence management and reporting
Provide advice on admin changes needed to support departmental restructuring or movement of roles between teams/departments (budget movement, work order changes, system changes)

Executive Assistant (EA) and Personal Assistant (PA) support

Preparing briefing papers, presentations and other documentation
Preparing communications
Proof reading documentation
Diary management for Directors and Senior Leadership
Inbox management for Directors and Senior Leadership
Committee and meeting support
Cover during holiday and other absences

Who to contact

Search for the contact details of members of the Chief Academic Services Officer (CASO) and Chief Financial and Operating Officer (CFOO) admin hubs.

Find details for Executive Assistant (EA) and Personal Assistant (PA) support and services

Department	Function	Contact	Hub
Research, Innovation and Knowledge Exchange (RIKE) Student Education and Experience (SEE) Library Learning, Archives and Wellbeing (LLAW)	Hub manager	Josie Hanby (josie.hanby@york.ac.uk)	Chief Academic Services Officer (CASO)
Research, Innovation and Knowledge Exchange (RIKE) Student Education and Experience (SEE) Library Learning, Archives and Wellbeing (LLAW)	General/Finance admin	caso-general-admin@york.ac.uk Manager: Jeyda Douglas (jeyda.douglas@york.ac.uk) Rebecca Millan (rebecca.millan@york.ac.uk) Jack Todd (jack.todd@york.ac.uk) Tom Baxendale (tom.baxendale@york.ac.uk)	Chief Academic Services Officer (CASO)
Research, Innovation and Knowledge Exchange (RIKE) Student Education and Experience (SEE) Library Learning, Archives and Wellbeing (LLAW)	HR admin	caso-hr-admin@york.ac.uk Manager: Fran Suddaby (francesca.suddaby@york.ac.uk) Lizzi Healy (lizzi.healy@york.ac.uk) Davina Moher (davina.moher@york.ac.uk)	Chief Academic Services Officer (CASO)
Directorate of IT Estates and Accommodation Campus and Commercial Services Finance Global Recruitment, Marketing and Admissions Human Resources Reputation, Economic Development and Advocacy Strategic Planning and Performance University Secretary's Office	Hub manager	Catherine Browne (catherine.browne@york.ac.uk)	Chief Financial and Operating Officer (CFOO)
Directorate of IT Estates and Accommodation Campus and Commercial Services Finance Global Recruitment, Marketing and Admissions Human Resources Reputation, Economic Development and Advocacy Strategic Planning and Performance University Secretary's Office	General/Finance admin	cfoo-general-admin@york.ac.uk Manager: Diane Meek (diane.meek@york.ac.uk) Becki Smith (rebecca.s.smith@york.ac.uk) Matthew Hague (matthew.hague@york.ac.uk) Joanna Heard (joanna.heard@york.ac.uk) Laura Morgan-Jones (laura.morgan-jones@york.ac.uk) Dionne Tererai Mutiro (dionne.mutiro@york.ac.uk)	Chief Financial and Operating Officer (CFOO)
Directorate of IT Estates and Accommodation Campus and Commercial Services Finance Global Recruitment, Marketing and Admissions Human Resources Reputation, Economic Development and Advocacy Strategic Planning and Performance University Secretary's Office	HR admin	cfoo-hr-admin@york.ac.uk Manager: Claire Pinder (claire.pinder@york.ac.uk) Coordinator: Angela Ranson (angela.ranson@york.ac.uk) Sylwia Slaby (sylwia.slaby@york.ac.uk)	Chief Financial and Operating Officer (CFOO)

Chief Academic Services Officer Hub

Find individual contact details for the CASO team

Chief Financial and Operating Officer Hub

Find individual contact details for the CFOO team

Executive and Personal Assistant Hub

Find individual contact details for the EA and PA team

Contact us

If you have a query related to administration, but you're not sure who to contact, please get in touch with our admin managers.

Admin managers

psc-admin-manager@york.ac.uk