The Physics Outreach Team is committed to ensuring that your privacy is protected. This policy explains how we use the information we collect about you. By submitting your information, you consent to the use of that information as set out in this policy.
When registering on a mailing list, we ask you to provide your name and email address.
We use this information to tell you about upcoming outreach events and opportunities, and to provide you with news and information about events organised by the University of York.
We may also use your personal information to inform you by email of other events or activities run by the University of York or which we are facilitating or supporting or otherwise involved. We do not pass on your personal information to third-party companies.
You will be given an opportunity to unsubscribe in every marketing email we send.
The Physics Outreach Team uses Eventbrite (a third-party service) for ticketed events organised by us.
When you book tickets on Eventbrite, we ask that you provide your name and email address for all bookings. All of our events are free of charge so we never take any payment information.
This information is used to issue the tickets for which you are applying. We also use the information to manage the event or activity for which you have ordered tickets, e.g. to produce an attendance list, to email you to give you important information about the events you have booked or to tell you about any changes.
We may also ask that you provide your postcode and your age-range. This data is then anonymised for analysis by the Physics Outreach Team.
Your data is always held securely. Access to customer information is strictly controlled and the Eventbrite account can only be accessed by people who need to do their job – it is only made visible to members of staff who have a reason to work with it.
We do not sell your information.
We do not share the information that is provided to us except:
With third party service providers, such as hosting providers or an email service provider, who provide services to us so that we are able to fulfil our obligations to you or, where we are able to send you marketing information, to do so.
If we have a legal obligation to disclose your information (for example, if a court orders us to).
We keep your personal information for as long as we need to for the purposes for which it was collected or (if longer) for any period for which we are required to keep personal information to comply with our legal and regulatory requirements or until you ask us to delete your personal data, in accordance with your rights below. We will regularly assess the personal data that we hold to determine its relevance and destroy your personal data if we no longer require it or no longer provide any services to you.
You have a number of rights in relation to your personal data. These include the right to:
If you would like to exercise any of your rights outlined in this policy or have any questions about the way in which the Physics Outreach Team handles your personal data, please contact us:
Physics Outreach Team, Department of Physics, University of York, Heslington, York YO10 5DD
Tel: 07384 239019