Borrowing

Contact us about loans

Most of the items you can borrow from the Library have flexible borrowing periods. This service is known as flexible loans, and is described in more detail below.

Books in high demand are located in the Key Texts Collections, and have shorter loan times:

Overview

About flexible loans

Your Library account

Log in to YorSearch to access your Library account and:

  • check what you have on loan
  • check due dates
  • renew items
  • pay fines

You can borrow most Library items for eight weeks unless they are requested. External members may borrow items for four weeks unless requested.

The length of loan then adjusts depending on:

  • Your status (full time, part time student etc)
  • Demand, with requested items issued for less time

We'll email you weekly to remind you of the items you have on loan, and to ask you to either:

  • Return the items if you have finished with them
  • Renew the items if you need them for longer

If an item you need is on loan, you won't have to wait very long for it to be returned - simply place a request.

Help us achieve zero fines

We'll only fine you if you're late returning an item that has been requested by someone else.

Fines on overdue requested items are £2 per item per day.

More about fines:

How to borrow

How to borrow items from the Library

Our print and audio visual items can be borrowed by anyone with a University Card or Library Card.

Exceptions are journals and items marked as Reference, which can't be borrowed, and Special Collections, including York theses, which are not available on open shelves. See the How long? tab for more information.

For information about our ebooks and ejournals, see the E-resources Guide.

Library membership

On this page:


Bring your University or Library Card

You need your University Card or Library Card to enter the Library and to borrow items.

You're responsible for everything borrowed on your card and for any fines incurred.


Use the self-issue machines

Use the self-issue machines to borrow and renew items.

There's a separate self-issue machine in the Key Texts Collection area - make sure you've checked out your Key Texts items before leaving the area.

Note: you won't be able to borrow items if you owe £20 or more in fines and/or charges.


Return dates

To see when your items are due for return, check your Library Account on YorSearch. A summary will also be emailed to you each week.

Remember that others can request an item you have on loan and this may change how long you can keep it.

If this happens we'll email you with the new return date.


Postal Loans Service

We will post items including books and photocopies out to students who live away from campus and are:

  • On specified distance learning courses
  • On courses which may make it difficult to visit the Library due to irregular attendance

For more information, please see:

How many?

How many items can I borrow?

The number of items you can borrow depends on your University status.

The total number applies across the JB Morrell Library, King's Manor Library and York Minster Library.

Membership groupNumber of itemsKey Texts items

Undergraduates

75 3

Postgraduates

75 3
Dip HE 75 3
Staff (inc associate staff) 75 3
SCONUL Access 10

External members are not
allowed to borrow items
from our Key Texts Collection.

External members 10
York graduates 10
Others 10

How long?

How long can I borrow items for?

All flexible loan items are issued for eight weeks unless they are requested (see table below).

Items in the Key Texts Collections are in heavy demand, and have shorter loan periods.

A number of collections are reference only.

Every Monday we'll email you with a reminder of the items you have on loan. Renew the items if they're close to their due date, or return them if you have finished with them.

If an item has been requested and you are late returning it, you will be charged a fine and won't be able to borrow any more items until it is returned.

Requested items

If items are requested, the following table applies:

CategoryDays the current borrower has to return the item if a request is placedDays the item will be held awaiting collectionNumber of days loan if the item has a queue of requests*

Full-time University students
(Research and Taught postgraduate students, Undergraduates and other registered full-time students)

External borrowers
(SCONUL Access, York graduates and others)

Associate staff

3 days

(New return date will be sent by email)

3 days

2 days

(Return date will be given when borrowed)

University staff

(Both full-time and part-time staff and associate staff)

7 days

(New return date will be sent by email)

7 days

7 days

(Return date will be given when borrowed)

Part-time University members
(Staff, Research and Taught postgraduate students, Undergraduates and other registered part-time students plus HYMS, Health Sciences and students on other non-standard courses)

Users registered with the Disability Office

7 days

(New return date will be sent by email)

7 days

7 days

(Return date will be given when borrowed)

Postal Loans Service

Distance Learners and those on placements may use our postal loans service

7 days

(New return date will be sent by email)

Not applicable

Date given on application

Vacations

In vacations the following will be used for all categories of user

7 days

(New return date will be sent by email)

7 days

7 days

(Return date will be given when borrowed)

Summer

During July and August, we put in place a Summer model for all categories of user.

14 days

(New return date will be sent by email)

7 days

14 days

(Return date will be given when borrowed)

* This is the number of days loan if the item has a queue of requests at point of pick up, and applies when picking up items from the hold shelf.

Reference only items

ItemNotes
Photocopies For reference use in the Library only
Journals For reference use in the Library only
Closed Stack items, including York theses

For reference use in the Library only

Can be requested online for consultation

Reference books (including government publications and statistics), microforms, maps, tapes, LPs For reference use in the Library only
Special Collections

For reference use in the Borthwick Institute for Archives Search Room only

Can be booked

Renewing

How do I renew items?

Unlimited renewals

You can renew an item as many times as you need, as long as it hasn't been requested by another user.

Renew your items using:

  • Your Library account
    • Log in to YorSearch and go to Library Account
  • Self-issue machines in the Library
    • You'll need your University/Library Card
    • You don't need to have the books with you to renew them

Renewing Key Texts Collection items

You can renew Key Texts Collection items if they have not been booked by another user.

Bring the item into the Library, and return and re-issue it using the self-service machines.

You will not be able to renew if:

  • the item was requested by another user at the time you borrowed it
  • the item has been requested since you borrowed it and you have received an Item Requested notice
  • the item is in demand. It may not have been requested as another copy was due back before yours, but it will help another user if you return this item promptly
  • you owe £20 or more in fines and/or charges

Please note:

  • If an item has not been renewed after two months you will be billed for the it

Returning

Heslington East book drop

A book drop service is available in the Ron Cooke Hub.

Items left will not be removed from your Library account until they arrive at the JB Morrell Library.

Please do not return items from the Key Texts Collections via the book drop. Any item recorded as returned late will be charged a fine.

Books are collected once a day, Monday to Friday.

If the box is full, please contact Hub Reception staff.

Returning books to the JB Morrell Library

Use the self-service return machine to return items in the JB Morrell Library.

You can return books from the King's Manor Library (with the exception of items from the King's Manor Key Texts Collection).

Items from the Key Texts Collection must be returned on the self-return machine in the Key Texts Collection area. For more information see:

Returning books to the King's Manor Library

Books can be returned to King's Manor when it is open, or returned via the bookdrop beside the Library entrance when the Library is closed but the building is open.

You can return books from the JB Morrell Library (with the exception of items from the Morrell Library Key Texts Collection).

Hospital libraries

Health Sciences students on placement can return items at Harrogate, Northallerton and Scarborough hospital libraries.

Please make sure you:

  • Hand the items to a member of staff in the hospital library
  • Keep the receipt given to you. This will list the items you have returned.

The hospital library staff will contact the University Library to arrange for the items returned to be removed from your Library account. This is usually done on the day that you hand them in at the hospital library.

Postal returns

If you are having difficulty getting to the Library to return books, you can post them to us at:

Help Desk
JB Morrell Library
University of York
Heslington
York
YO10 5DD

You are responsible for the book until it is returned so we recommend that you get proof of postage.

We will take the return date as being the date your parcel was date stamped by the postal service.

Problems returning an item

If you are unable to return an item for any reason, please see:

Requesting

How do I request or book items?


Requesting items on loan

You can request items that are currently out on loan.

Please note, this does not apply to the Key Texts Collections.

To request an item:

You can request up to 10 items at any one time.

  1. Login to YorSearch
  2. Find the item you require
  3. Click on Get It
  4. Click Place a request or booking
  5. Select the pick up location
  6. Click Submit

When the item is returned, we'll email you with details of where to pick it up and how long it will be reserved for you.

If you no longer need an item you have requested:

  • Please cancel your request
  • If the item is waiting for you to collect it, please let us know you no longer need it

Things to note:

  • You can only request an item if all copies are on loan
  • It doesn't matter which copy you request - the first copy returned will be kept for you
  • If other people have already requested the same item you will join the queue. You can see how many requests have already been made by looking at the No. of requests column next to the Request link on the Library Catalogue
  • You can't request an item if:
    • it's not on loan
    • you already have a copy on loan or requested
    • there is a problem with your Library record (an error message will appear)

Collecting an item from the hold shelf

Collect requested items from the Key Texts Collection (located next to the Help Desk).

You'll need your University Card or Library Card to collect your item. The items are shelved opposite the self-issue machines and you can find your item by the code on the slip.

Your code will be made up of:

  • the first three letters of your last name (or two letters if your last name is two letters long).
  • and the last three digits of your card number. This is printed on the reverse of your University card.

Eg For John Smith with a card number of 1234567, the code would be SMI-567.


Requesting Closed Stack items (including theses)

Closed Stack items are kept in store. You can request these items online so that they can be collected for you.

To request a Closed Stack item:

  1. Login to YorSearch
  2. Find the item you require
  3. Click on Get It
  4. Click Place a request or booking
  5. Click Submit

Staff collect Closed Stack items regularly throughout the day.

When your item has been retrieved from the Closed Stack, we'll email you with the details of where to pick it up and how long it will be held for you.

 Things to note:

  • Closed stack items can only be collected during full service hours
  • If you need to use an item again the following day, please tell the Help Desk staff when you hand it in
  • If you no longer need an item you have requested, please cancel your request
  • If the unwanted requested item is waiting for you to collect it, please let us know you no longer need it

Booking Special Collections items

We have a large collection of rare and valuable items which are kept in a secure store.

You must book these in advance via the Borthwick Institute for Archives and consult them in their Search Room. For more information see our Special Collections pages.


Cancelling a request or booking

Please cancel your request or booking if you decide you don't need the item, so that someone else can use it

  • Log in to YorSearch and go to Library Account 
  • Select Requests
  • Click Cancel next to the relevant item
  • Select Yes

Request an item from another University of York library

We run a delivery service between the University Library and King's Manor Library:


Request an item from another library

If we don't have the item you need, you can request it through our Interlending and Document Supply Service.

We will try to get the item from another library as a loan, a photocopy for you to keep, or as an electronic document.


Suggesting items for purchase

If an item you need is not held in the Library, you can suggest that we buy it using the purchase suggestion form:

Before submitting a suggestion, please check we don't already have it in stock using YorSearch.

Please note: all suggestions will be considered but we can't guarantee that they will be purchased.