Practical issues

You can find information and guidance on practical issues below.

If you need advice or further information on the topics covered below, please contact the Student Hub. You can also complete our feedback form if you have any suggestions about changes or additions to this page. Your responses to this form are anonymous and will not be used to identify you.

Changing your name, email address, and existing records

The sections below contain direct contact details for various services in the university who can help with both informal and formal name changes on university systems and records.  Such requests go to email addresses accessed by a team of people, rather than to individuals. Please be assured all staff will process such requests with respect and will not share your information with others inappropriately.

The University has additional responsibilities under the Gender Recognition Act (2004) to provide confidentiality safeguards where students or staff request formal (legal) name and gender changes (with documentation). In such cases, we encourage you to contact the University's Information Governance Team at dataprotection@york.ac.uk in the first instance. This will enable you to request such changes in a confidential way, without having to divulge your trans identity or history unnecessarily to a wider range of staff.  If you wish to contact any services directly yourself via their general email address, you may do so, but please be aware that your email will go to a team inbox, not to an individual.

Contact us

Equality and Diversity Office

equality@york.ac.uk
+44 (0)1904 324680
@EqualityatYork

Contact us

Equality and Diversity Office

equality@york.ac.uk
+44 (0)1904 324680
@EqualityatYork