Leave or change your room

Eligibility

Under the Terms and Conditions of Residence, you may terminate your accommodation agreement if you withdraw, take a Leave of Absence (LOA), undertake a placement as part of your study programme, or find a replacement tenant who can occupy your accommodation at an agreed date. (You must submit details of the replacement occupier to Accommodation Services who will consider the nominee's suitability before agreeing to the replacement - this must be a student of the same type as yourself (new undergraduate, continuing undergraduate, or postgraduate.)

You'll need to get approval from the University before you can terminate your residence contract.

Cancellation fee and notice period

All bookings ended early are subject to an eight week notice period as shown in your residence agreement.

How to request to vacate

If you're considering withdrawing from your course, or going on Leave of Absence (LOA) or requesting to vacate with a replacement tenant:

1. You'll need to inform the University that you're planning to withdraw or take a leave of absence and give the necessary documentation for the University to change your student status. (If you are remaining a student but are asking to be released from your accommodation by providing a replacement occupier, see 2b.)
2. a) Submit a Request to vacate form, giving the appropriate notice period as shown in your residence agreement (usually eight weeks)

• Request to vacate form

b) Submit a Request to vacate form with a replacement tenant, please include the date that the replacement will be taking over the contract. Please note that the person must be a registered student at the University of York, and be the same student type (new undergraduate, continuing undergraduate, or postgraduate).

• Request to vacate form with a replacement tenant

If you don't inform us that you are withdrawing or going on LOA, you'll be charged up to the date your student status changes to withdrawal or LOA plus eight weeks.

Request to vacate due to a placement

If you're going on a placement for longer than six weeks as part of your study programme at York, you can request to vacate your accommodation by giving Accommodation Services no less than 8 weeks' written notice. Please note: if you vacate early without approval, you will be liable to pay for the full term of your contract.

• Request to vacate form due to a placement

Eligibility

If you would like to swap rooms you'll need to find another resident who is the same student type (new undergraduate, continuing undergraduate, or postgraduate) as yourself and is happy to take over your room type.

How to swap rooms?

• Find a student to swap with. As we cannot make changes to room types, make sure they’re happy with your room type and let length. Use our accommodation adverts to help search. 
  • University accommodation adverts
• When you’ve found someone, you'll both need to complete our Request to Swap form. You need to reference the person you want swap with, their name and student ID. 
• You need to give us at least one week's notice before swapping rooms. We'll check both forms and be in touch to confirm the swap.

Please note: If you're already living on campus, you'll need to complete a Room Inventory for your new room which will be sent to you via email. This will let us know if anything is wrong with the room and prevent us charging you for damage you didn't cause.