Registration
When you're eligible to graduate, we'll send you an email inviting you to register for your ceremony.
The application process takes place through e:Vision, so make sure your contact details are up-to-date.
- Most students will receive their invitation before their final results become available. If for any reason you do not successfully complete your studies, your registration will automatically be cancelled.
- Please complete your registration even if you do not wish to attend the ceremony. In the process, you'll be able to let us know how you'd like to receive your degree certificate.
- Complete your registration as soon as possible. Attendance is processed on a first-come, first-served basis. Registration will close if the event reaches capacity.
We're unable to accept late applications unless there are exceptional circumstances that have prevented you from meeting the deadline.
If you don't complete your registration by the deadline and wish to attend the ceremony, you will have to pay a £100 administration fee.
Deferring your graduation to a later ceremony is only possible in exceptional circumstances. This could be due to medical reasons but not because of holidays or prior engagements.
If you can't attend, you should still complete the registration process as we need to confirm that the details we hold for you are correct. Your degree will be conferred upon you at the ceremony without you being present, known as graduating in absentia.
When registering, you'll be given the option to:
- graduate in absentia and collect your certificate (or nominate someone to do so for you)
- graduate in absentia and have your certificate posted to an address you specify.
It is not possible to receive your certificate before your ceremony - if you need proof of your award to show an employer, sponsor, etc, you can request a Confirmation of Award letter.
Overseas students with a Student visa are advised to request and carry a copy of our Graduation Ceremony Visa Letter in their hand luggage when returning to the UK, and also to apply for a Standard Visitor visa, to assure they don't run into Immigration Control complications when re-entering the UK.
Letters can be obtained through the Your Study page on e:Vision once you have registered to attend your ceremony. (Click the 'Graduation Ceremony Visa Letter Request' link at the bottom of the graduation section.)
The University's Immigration Advice Service team are happy to deal with specialist queries about visa requirements.
During your application you'll be given the option to include your name and programme title in our graduation brochures, online information that is published about our events, and the 'Class of...' t-shirts that are produced each year by the Students' Union.
All our ceremonies are recorded to be broadcast across campus and online for family and friends. Graduands and guests seated in Central Hall should be aware that they may appear on this recording. By participating in graduation, graduands and guests consent to be party to these practices.
A photograph of every graduand will be taken as they appear on stage at their ceremony. These images will be published on the website of the official graduation photographers. Graduands who do not want their photograph published must contact the photographers.
University photographers will be situated around campus taking photographs and video footage of the celebrations for future publications. Graduands and guests who do not wish for their image to be used for such purpose should inform the photographer on the day.
We may use your name, award (BSc, BA, etc), subject, department and faculty in promotions of graduation and celebrations of our graduating students on the University website, including the University homepage, for a period of up to two weeks before and four weeks after graduation. We will not publish your degree classification. You can withdraw your consent at any time by emailing communications-support@york.ac.uk.
For more information about your rights please see the general privacy notice.