3. Delivery phase
1. Status reports
Check progress and provide regular status updates. Status reports allow response to risks and issues. They provide confidence in project progress.
2. Manage project change requests
Document and agree any changes to the scope and delivery of the project or change. Log changes in the RAID (decisions log).
- Change request form template (large projects)
- Smaller-scale projects may not need this
3. Handover outstanding deliverables
Complete a handover to business leads, including any outstanding deliverables or BAU.
- Handover template (large projects)
- Smaller-scale projects can use the same template but may not need as much detail
Methods for managing deliverables
Detailed planning of the project schedule will help you keep on track of your deliverables (outputs).
Deliverables
Project deliverables refer to all the outputs (tangible or intangible). They are quantifiable products or services that the project team produces upon successful completion of a project. Find out more about the different types of project deliverables (indeed.com)
Methods
There are various ways you can manage your project. Choose the right method to fit your project’s resources (costs and time), capabilities (skills) and needs (objectives).
| Methodology | Strengths | Weaknesses | Key differentiator |
|---|---|---|---|
| Agile | Delivers products fast | Requires constant refinement | Strategic alignment |
| Lean | Prioritises value creation | Functional capabilities are not centralised | Delivering value |
| Waterfall | Easy to control | Lacks innovation | Risk management |
| Kanban | Easy to break the work down and group activities | Not intuitive | Increased visibility |
4. Lessons learned (part 1)
Learn from opportunities and challenges, so they can be taken into newer projects.
This is also a perfect moment to reflect and celebrate on success. Here are some ideas for celebrating project success (liquidplanner.com).
5. Project closure report
Review achievements against the business case objectives and success criteria.
- Project closure report (large projects)
- Smaller-scale projects may not need this
Ready for the final phase? Your project sponsor should review everything from this phase. They should provide formal approval that the project is ready to move on.
