New students and arrivals
Keeping up to date
As we get closer to the start of the semester, we'll email your University of York email account with information and advice on how to prepare, and share copies of the emails below.
Welcome to the University of York! Things to do first - 22 August 2025
Arrivals day
As we will be expecting a high volume of students moving in on the same day across Campus East, we will be implementing a system to manage the limited parking spaces available and minimise congestion. We ask that you follow this process on arrival:
Arriving at Langwith College - Sunday 14 September 2025
- Drive to the Church Lane car park, (campus map / google maps / what3words) following signs for ‘Campus East Key Collection’ along the way. You will be directed to park in an available bay.
- The student, with their identification documents to hand, needs to report to the Church Lane building reception, which is accessible from the car park. At the reception, the student will check-in to their accommodation and receive their room access card.
- The Church Lane cafe and toilets are available to students and their parents/supporters. Due to the limited capacity of the car park, we ask that you please move on within 30 minutes of arriving.
- You will be directed to drive from the Church Lane car park to the unloading bays on Deramore Lane, which are adjacent to the college (campus map / google maps / what3words).
- The driver must remain with their vehicle at all times.
- The student and their parents/supporters must ensure all belongings have been removed from their vehicle within 15 minutes. Student volunteers and staff will be available to support the student in moving their belongings into their accommodation block.
- Once the car has been unloaded, the driver is required to the Grimston Bar Park and Ride, (google maps / what3words). Head past the Piazza Building and along Lakeside Way for easy access.
- From there, our shuttle bus will return you to the Campus East interchange, (google maps / what3words), which is a five minute walk to Langwith College. We recommend that all drivers make a note of their student’s accommodation block and room number before leaving, in case mobile signal is poor on the day.
- Once your belongings are in your room, head on foot to the Langwith College Nucleus to meet your student committee who will be selling college merch, sports memberships and welcome week tickets. You can also pick up your student ID card from a member of college staff.
What to expect
To help you navigate your way on the day, our Campus Safety team have also put together a video to help visualise how these steps will look if you are driving to Langwith College.
Frequently asked questions
I’m not able to move in on Sunday 14 September. Can I arrive on a different day instead?
We strongly encourage you to arrive on the day your tenancy contract begins. Arrivals weekend is a very busy time at the University, with lots of traffic and queues across campus.
If you choose to arrive after this date, please be aware there will be a limited number of parking spaces available, as well as limited assistance available to help you move into your room. We therefore strongly recommend you move in on your allocated arrival date.
If you have any questions, please contact your college team at langwith@york.ac.uk, who will be able to advise.
I’m a neurodivergent student and would like to move in when it’s quieter. Is that possible?
Arrivals weekend is very busy and can, for some students, be overwhelming. If you have specific needs, please contact the team at langwith@york.ac.uk and we will be able to advise the best time to arrive.
I have physical disabilities and require accessible parking. Do I need to register in advance?
If you require accessible parking, please contact the team at langwith@york.ac.uk for more information.
What happens if I arrive ‘out of hours’?
You will be able to collect your keys from the Ron Cooke Hub, which is staffed 24 hours a day, seven days a week. If you arrive after 5pm, please be aware there will likely be a limited amount of parking and assistance available to help you move into your room.
Will I be able to buy food when I get there?
If you are moving into catered or self-catered accommodation on campus, you'll need to think about food for your first evening. Note that our campus catering outlets only take card payments.
Depending on when you arrive, our on-campus outlets may be closed, and if you are moving into catered accommodation, please be aware your meals will only be available on weekdays during the semester.
Once you’ve arrived
Your room number
Accommodation services will email you your room code in September, which includes your room number and block/flat. If you have any questions, get in touch with the Accommodation team.
- The letters at the start tell you which building the room is in
- The next letter is your block/court
- The number is your room number
- The first digit of your room number is your floor: (0 is Ground Floor, 1 is First Floor etc.)
For example: LBR A 206 is Langwith College, Philip Brockbank Court, A Block, Second Floor, Room number 206.
Report any issues
If you're living on campus, we’ll email you a room inventory when you move in. Check your room thoroughly and report any problems.
Report a problem with your room
If you're living off campus, your accommodation provider / letting agent will provide you with an inventory on the day you move in. See our advice for moving into private sector accommodation, including what to expect and a handy moving in checklist for your first key tasks.
Your first week
Throughout your first week, Langwith and our Students’ Union will host a variety of induction activities, led by the student committee, to welcome you to our college, help you get to know your flatmates and kickstart Langwith life.
