Accessibility statement

For external examiners

The University places great value on its relationships with its external examiners; you play a critical role in assisting the University to discharge its responsibilities with respect to the standards of our awards. Thank you for all that you do to support this integral and essential part of our quality assurance framework.

Induction

Upon appointment, you will be invited to attend a University induction event. These are held twice a year (usually in March and in September) and we strongly encourage you to attend. The induction includes briefings on the role of the external examiner and on the University’s Regulations for progression and award. The afternoon is spent with your Department and is a great opportunity to meet those with which you will working and also understand departmental-specific assessment processes. See the induction information for specific dates.

Undertaking your role

The core tasks to be undertaken are to:

  • review (and comment on) draft assessment tasks (eg draft examination questions);
  • assist in the ongoing calibration of standards through a review of a sample of completed assessments (eg examination scripts, essays, practice-based assessments);
  • be a member of the Board of Examiners and attend Board meetings;
  • submit a report to the Vice-Chancellor via email to examiners@york.ac.uk (using the University’s standard template) annually within six weeks of the final Programme (Ratification Panel) Examination Board.  Where you have been appointed to both undergraduate and postgraduate programmes a separate report should be submitted for each level;
  • comment on proposed modifications to programmes.

Annual Reports

The External Examiner Annual Report Forms for 2019/20 are available below as Google Forms. If you would prefer to do so, you may also complete your report using a Word version of the 2019/20 Annual Report form and submit it by email to: examiners@york.ac.uk

Please select the appropriate form to complete:

  1. External Examiner Annual Report Form - Arts and Humanities
    (Archaeology, Centre for 18th Century Studies, Centre for Lifelong Learning, Centre for Medieval Studies, Centre for Modern Studies, Centre for Renaissance and Early Modern Studies, English and Related Literature, History, History of Art, Language and Linguistic Science, Music, Philosophy, Norwegian Studies Centre, TFTI, WLSC)

  2. External Examiner Annual Report Form - Sciences
    (Biology, Biology and Biochemistry, Careers and Placements, Chemistry, Computer Science, Electronic Engineering, Environment and Geography, Health Sciences, Mathematics, Natural Sciences, Physics, Psychology)

  3. External Examiner Annual Report Form - Social Sciences
    (Academic Practice, Centre for Women's Studies, Economics and Related Studies, Education, International Pathway College, Law, Management, Management-Online, Philosophy, Politics and Economics (PPE), Politics, ReCSS, Social and Political Sciences (SPS), Social Policy and Social Work, Sociology

(You may wish to refer to the Summary of Questions, prior to completing the form)

As Google Forms does not save responses until you submit the form, we would recommend you prepare your answers in advance or keep copies of your responses just in case you lose internet connection before submitting the form.

Fees and expenses

Please claim your fee and expenses using the University’s paper claim form:

Your fee is paid on receipt of your annual report. In addition, the University will pay travelling expenses and any other reasonable expenses necessarily incurred in accordance with our guidelines:

Serious concerns

If during the course of your engagement you have serious concerns about the academic standards or quality of provision for which you have external examiner oversight, these concerns may be raised directly with the Vice-Chancellor of the University via submission of a confidential report.

If you have a serious concern relating to systemic failings in the academic standards of a programme(s), which remains unresolved after having submitted a confidential report to the Vice-Chancellor, you may invoke the QAA’s Concerns Scheme or, if applicable, inform the relevant professional, statutory or regulatory body.

Further information

If you have any questions about your engagement as external examiner please contact your department or the Academic Support Office at examiners@york.ac.uk.