Accessibility statement

Student Check-In

We are an inclusive and welcoming place where students are proactively engaged and supported by academic and professional services departments. Check-In is a digital student engagement tool for York to improve student welfare and wellbeing by:

  • enabling early identification of students who may be experiencing difficulties or facing challenges that impact on their engagement
  • creating a proactive support system that will allow us to promptly reach out to students who may require additional assistance

Check-In is a key part of the University’s Student Academic Engagement and Wellbeing Policy which was approved by the University Teaching Committee in July 2023.

https://youtu.be/zbpfZSeIB1s

How does Check-In work?

Check-In works by students entering a code at the start of a timetabled session to register their session engagement. This code will have been pre-generated by teaching staff ahead of the session (or at the very start of the session).

Teaching staff receive an email the day before each timetabled session prompting them to log into the Check-In system and generate a code. It takes approximately six seconds to generate a code (watch our demo video). The code can then be shared with students at the start of a session, either on presentation slides or written up on a board in the teaching room.

Students are asked to use Check-In to register their engagement at all on-campus timetabled activities (apart from the exceptions outlined in the FAQs).

Accessing Check-In

The Check-In system is now live. You may need to enter your University email address and password (and Duo authentication) if prompted.

Student Academic Engagement and Wellbeing Procedure

Attendance at timetabled teaching sessions is an essential part of the student learning experience on all courses at the University and forms much of the curriculum content. The University expects all students to engage with their course of study via at least two face-to-face on-campus contact points (on separate days) each teaching week for Semesters 1 and 2.

Full details of the procedure will be available here shortly.

Phased project approach

Phase 1 of this project applies to in-person timetabled teaching events only. Future phases will consider additional engagement points for students, including online sessions, standalone sessions and induction events, as well as the possibility of integrating information such as failed assessments and non-submissions into a student engagement dashboard. 

Support materials

See how the Check-In system works in practice for staff and students with our guides, videos and FAQs page.

How to generate Check-In codes

Explore our step-by-step guide and short video to see how you can generate codes in five easy steps.

Guide for generating codes

Additional system features

Find out how to add or remove students from sessions, search for staff members and log absences.

See additional system features

Guidance and resources for students

You can signpost students to our dedicated student page which explains Check-In, and contains a demonstration video and relevant FAQs.

Information for students

FAQs

Our FAQs page covers questions about using Check-In (departments, staff and students), purpose and timings, as well as integration and data protection.

Read FAQs

Questions?

Email check-in-support@york.ac.uk with your queries.