Driving on University business

Register as an authorised driver

In order to drive on University business you must first register as an authorised driver.

Driver licence checks are carried out for insurance purposes, the University’s duty of care to its employees and students and for claiming expenses.

This applies if you:

drive University owned or leased vehicles
hire vehicles
use your own private vehicles for University business.

The University of York motor insurance will only cover University owned, leased and long-term hire vehicles (over 3 months). University of York drivers hiring a vehicle on University business are not covered by the University of York motor insurance policy.

Using your own private vehicle

If you are using your own private vehicle on University of York business, then you must have a business use extension on your own personal motor insurance policy. You are not covered under the University's motor policy.

It is your responsibility to ensure you comply with DVLA regulations and only drive a category of vehicle that is included on your driving licence. For further information please refer to the government website:

View your driving licence information - GOV.UK

Driving abroad

If you are driving abroad, please refer to the guidance on the government website:

Driving abroad - GOV.UK

If you require a green card please contact insurance-enquiries@york.ac.uk.

Vehicles hired abroad

The University does not have motor insurance for vehicles hired abroad.

Driving with a trailer

Driving with a trailer will depend on the driving licence you hold. The category entitlement on your licence will determine the type of trailer you can tow. For further details please refer to the government website: