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Modifications

A modification is a change to an existing programme of study, categorized as 'minor' or 'major'. Primary responsibility for considering and approving modifications rests with Boards of Studies (or Graduate School Boards, where these have delegated power for postgraduate programmes). Modifications classed as 'major' also require the approval of the relevant Faculty Learning and Teaching Group.

New modules, or changes to or withdrawals of existing modules, should be proposed in the module catalogue. Please consult your Quality Support Officer if you have any queries.

• Module Catalogue homepage
• Quick Guide to Using the Online Module Catalogue
• Detailed Guide to Using the Online Module Catalogue
• Module Catalogue Training Video

Guidance

Full guidance on the procedure for modifications, including definitions of 'minor' and 'major', is provided in the policy on Approval of Modifications to Existing Taught Programmes of Study. Modifications requiring FLTG approval should be requested by completing the major modifications request form and submitting it to the Academic Quality team.

Please note:

• Proposals to change programme titles should be discussed with Marketing, Recruitment, Admissions and Outreach (MRAO) and need approval from the relevant Deputy Head of Faculty Operations (DHFO). DHFO approval may also be needed where there are resource implications.
• For major modifications, the approval of the relevant external examiner(s) may be required.
• Modifications do not include changes made to accommodate individual students. If a department wishes to change a programme of study for a single student, it must make a case to Special Cases Committee. If, however, the change relates to an assessment for a single student (in advance of the assessment) it should make a case to the Standing Committee on Assessment
• Any questions about the modifications process should be raised with the Department's Academic Quality Team contact.

Record keeping

Records of all modifications should be kept by the Board of Studies (or Graduate School Board). UTC will examine these records at regular intervals. The records may also need to be made available to external auditors, eg PSRBs.