Workshops can provide great opportunites for collaborative working

York Research Administrators Forum

The York Research Administrators Forum (YRAF) was established to promote thoughtful, sustained interaction among research administrators from academic departments, research labs and centres, and central administration to enhance communication, foster effective working relationships and allow sharing of best practice among all research administrators.

YRAF meetings play a key part in disseminating procedural, funder and operational changes, sharing information on the funding environment and also in helping prioritise areas for development and facilitating group working on developments and feeding into the development of policy where appropriate.

YRAF Meetings

Below is a list of past meetings, including date, location, topics and documents available for download.

2019 Meetings

Meeting information

Topics and documents

10th July 2019

10:00 - 12:00

Berrick Saul Treehouse

Agenda (PDF , 44kb)


Hub Update (PDF , 212kb)

21st May 2019


Berrick Saul Treehouse

Agenda (MS Word , 12kb)


Advanced Payments (PDF , 175kb)

13th February 2019


Berrick Saul Treehouse

Agenda (MS Word , 7kb)


YRAF Notes (MS Word , 7kb)

Hub Update (MS PowerPoint , 1,276kb)

Communications update (MS PowerPoint , 1,023kb)

2018 meetings

Meeting information

Topics and documents

11th December 2018



Agenda: YRAF Agenda - 11.12-18 (MS Word , 136kb)


RSSH Update (PDF , 131kb)

Wellcome OA Policy (MS PowerPoint , 338kb)

Concordat Review (MS PowerPoint , 156kb)

17th October 2018



Agenda: YRAF Agenda - 17.10.18 (MS Word , 7kb)

Presentations: YRAF Presentations 17.10.18 (MS PowerPoint , 1,468kb)

Notes: YRAF Supplementary Notes (MS Word , 8kb)

31st July 2018

9.30am - 11.30am


Agenda: YRAF Agenda 31/07/18 (MS Word , 13kb)

Notes: YRAF Notes 31/07/18 (MS Word , 7kb)


RSSH Update 31/07/18 (PDF , 350kb)

Summary of Draft REF panel criteria 31/07/18 (PDF , 589kb)

22nd May 2018

9.30am - 11.30am


 Agenda: YRAF agenda May 2018 (MS Word , 13kb)

22nd February 2018

9.30am - 11.30am


Topics: Slack demonstration, Brexit and EU funding, Research forum feedback, Due diligence round table discussion, Researchfish, Spring Symposium update.

EU funding Brexit myths vs reality (MS PowerPoint , 995kb)

Research Fish 2018 (MS PowerPoint , 489kb)



2017 meetings

Meeting information

Topics and documents


12th December 2017

2pm - 4pm



Topics: Research Systems update, Research Forum and REF update, Induction plan update, Spring Symposium update, "Who does what up to grant submission" group work. 


11th October 2017

9.30am - 11.30am



Topics: Worktribe update, Induction plan update and focus group, "How Research is funded" seminar, FAP audit feedback and next steps, Research Forum update including REF, Spring Symposim launch.


5th July 2017

2pm - 3pm


Topics: SYGMA/Worktribe, Research Staff Induction, Training for Departmental Research Facilitators, REF Consultation/Research Forum, Risk Management

Notes: YRAF Notes 05.07.17 (MS Word , 8kb)


SYGMA/Worktribe Presentation (MS PowerPoint , 231kb)

Research Staff Induction (MS PowerPoint , 879kb)

Risk Management Presentation (MS PowerPoint , 492kb)


27th Apr 2017

2pm - 4pm


Topics: International Opportunities for non-academic staff, SYGMA/Worktribe, REF Consultation/Research Forum, Research Communications

Notes: Awaiting approval


Staff Mobility presentation Apr 2017 (PDF , 2,342kb)

SYGMA/Worktribe Update Apr 2017 (MS PowerPoint , 1,190kb)

Research Forum Update Apr 2017 (MS PowerPoint , 571kb)


3rd Feb 2017

10am - 12noon


Topics: SYGMA/Worktribe, New Staff Research pages, REF Consultation, Researchfish, Falling Walls

Notes:YRAF Notes 03.02.17 (MS Word , 16kb)


Project SYGMA presentation (MS PowerPoint , 721kb)

New Staff Research Page presentation (MS PowerPoint , 117kb)

Research Forum presentation (MS PowerPoint , 1,161kb)

Falling Walls Presentation (MS PowerPoint , 556kb)


2016 meetings

Meeting information

Topics and documents

26th Oct 2016

9.30am - 11am


Topics: Impact & Knowledge Exchange, Open Access & REF, Risk & Due Dilligence, SYGMA

Notes:YRAF Notes 26.10.16 (MS Word , 9kb)


Impact & Knowledge Exchange presentation (MS PowerPoint , 276kb)

Open Access & REF (MS PowerPoint , 492kb)

21st Jul 2016



Topics: Global Challenges Research Fund, Project SYGMA Update, Learning Needs Analysis, RSPO Update

Notes:YRAF Notes 21.07.16 (MS Word , 18kb)


RCUK GCRF ARMA presentation (PDF , 891kb)

YRAF SYGMA Update 21.07.16 (MS PowerPoint , 6,641kb)

LNA pres for YRAF 21.07.16 (MS PowerPoint , 86kb)

Phys-Elec Training pres for YRAF 21.07.16 (MS PowerPoint , 58kb)

27th Apr 2016

10am-12 noon, H/G21

Topics: Research Professional, RSPO Update, Research Grants & Contracts Update

Notes:  YRAF Notes 27.04.16 (MS Word , 17kb)


Research Forum Update for YRAF 27.04.16 (MS PowerPoint , 704kb)

SYGMA Update for YRAF 27.04.16 (MS PowerPoint , 1,537kb)

21st Jan 2016

14.00-16.00, H/G21, Heslington Hall

Topics: Application Deadlines Update, Cyber Security, York Graduate Research Sch, Open Access & next REF Update

Notes:  YRAF Notes Jan 2016 (MS Word , 19kb)


Cyber Security YRAF Jan 2016 presentation (MS PowerPoint , 609kb)

Open Access & the next REF presentation YRAF Jan 2016 (MS PowerPoint , 192kb)

2015 meetings

Meeting information

Topics and documents

6th Oct 2015

10.00-12.00, H/G21, Heslington Hall

Topics: Open Access and the next REF, Inspiring Philanthropy, Research Champions, SYGMA Update

Notes: YRAF Notes 06.10.15 (MS Word , 22kb)


Open Access Presentation Oct 2015 (MS PowerPoint , 457kb)

Inspiring Philanthropy Presentation Oct 2015 (MS PowerPoint , 945kb)

Research Champion Presentation Oct 2015 (MS PowerPoint , 146kb)

Project SYGMA Presentation Oct 2015 (PDF , 826kb)

7th July 2015

15.00-17.00, H/G21, Heslington Hall

Topics: Internal Peer Review, Changes to Application Deadlines, SYGMA Update, Google Apps

Notes: YRAF Notes 070715 (MS Word , 33kb)


Internal Peer Review (MS PowerPoint , 398kb)

Changes to Application Deadlines (MS PowerPoint , 272kb)

Project SYGMA Update (MS PowerPoint , 153kb)

Google Apps (PDF , 2,089kb)

24th Feb 2015

14.00-15.30, H/G21, Heslington Hall

Topics: Procurement changes, REF2014-2020, PURE developments, pFACT upgrade, SYGMA, Partner information & risk 

Notes:  YRAF Notes 240215 (MS Word , 25kb)


Public Contracts Regulations 2015 (MS PowerPoint , 99kb)

PURE Update (MS PowerPoint , 479kb)

SYGMA Project Update (MS PowerPoint , 1,857kb)

2014 meetings

Meeting information

Topics and documents

5th November 2014

09.30-11.30, H/G21, Heslington Hall

 Topics: Research & Data Management, Research Computing Facilities, Estimating Staff time on projects, pFACT & Researchfish updates, Research Integrity & Impact

Notes:  YRAF Notes 051114 (MS Word , 20kb)


Research Data Management Policy (MS PowerPoint , 776kb)

Research Computing Facilities (PDF , 886kb)

Estimating Staff Time on Projects (MS PowerPoint , 660kb)

17th July 2014

09.30-11.30, H/G21, Heslington Hall

Topic: Updates on RCUK Demand Management, White Rose Research Admin Forum & RGC Projects

Notes:  YRAF Notes 170714 (MS Word , 21kb)


Impact Presentation (MS PowerPoint , 731kb)

Research Integrity & Ethics (MS PowerPoint , 77kb)

19th February 2014

14.30-16.30, H/G21, Heslington Hall

Topics: Updates on White Rose Research Admin Forum, Grant Systems & RGC staff changes, Research Strategy, Funding Opportunities outside Europe & Group work on Funding Opportunities

Notes:  YRAF Notes 190214 (MS Word , 21kb)


Research Strategy & Policy (MS PowerPoint , 638kb)

Research Grant Income from outside Europe (MS PowerPoint , 762kb)

Joining YRAF

Anyone involved in research administration is invited to join YRAF by subscribing to the YRAF email list.  

The list is used to communicate any key changes and to co-ordinate quarterly YRAF meetings.

Who to contact

If you would like to join the YRAF email list, please contact Pete Broadley.

Next meeting

Date & Time
Wednessday, 23rd October,
10:30 - 12:00

Alcuin East Wing - AEW/003