The post-award procedures are outlined in the University's Financial Regulations, as they relate to Research Grants and Contracts:
Research grants from research councils, charitable sources, the European Commission and other non-commercial sources.
If the grant-giving body makes an award, any offer letter received by the applicant should be sent to Research Grants and Contacts stating whether or not, in the applicant's view, the terms are acceptable. If it contains any reference to intellectual property, the IP Manager should be consulted. If the offer letter is sent directly to the Finance Department, the applicant will be sent a copy to ensure that the terms are acceptable.
In all cases if an official acceptance of a grant is required by a grant-giving body it should be made by the finance director or his nominee.
Once a grant has been awarded the investigator must liaise with Research Grants and Contracts and HR at the earliest opportunity to discuss staff appointment matters such as duration, grading, advertising and work permits. Research Grants and Contracts is responsible for approving funding for these short term research posts with HR before they will initiate a staff contract.
An account code (project code) together with a budget will be issued to the investigator by Research Grants and Contracts. This is the authority given to commence expenditure on that grant award up to the budget stated. Financial management is the responsibility of the investigator and any expenditure beyond that given by the budget is the responsibility of the investigator to clear. Similarly, if non-fulfilment of a grant condition gives rise to disallowed expenditure or non-payment of a final grant claim, it is the responsibility of the investigator to clear the debt (e.g. late submission of a Research Council final report).
A 'Kick-Off' meeting may be requested by RGC, the PI, or a Department facilitator. Agenda items for this meeting may include some or all of the attached. Kick-Off Meeting Agenda (MS Word , 15kb)