Guidance for servicing meetings
Use our standardised templates and resources to improve the consistency, accessibility and agility of meeting records and minutes.
Key resources
Guidebooks
For guidance on servicing meetings of formal University-level committees and oversight bodies (ie Council, Senate and their subcommittees, UEB and its subcommittees with a formal compliance function at University level), see our Information for secretaries to formal University-level committees web page.
Using AI to Help Minute Meetings
To save a considerable amount of time, if you're hosting an online meeting you can use this AI Minuting Process to simplify and standardise minuting using Zoom's recording function and Gemini Gems. AI provides the first draft; you provide the final authority. Human checking is always necessary for quality control.
Templates
This section contains templates for agendas and minutes, as well as item, decision and action (IDA) logs. You can tailor an IDA log according to your meeting through categorising themes or who raised the item, to adding approval columns and noting if it is for information, approval or discussion.
- Generic agenda template
- Generic minutes template
- Generic action log template
- Generic IDA log template
- Faculty Learning and Teaching Group agenda template
- Faculty Executive Board agenda template
- Faculty Executive Board minutes template
Accessibility
All meeting papers should be produced in line with accessibility standards.
If you are creating documents frequently, you should attend the creating accessible documents training (login required).
Read guidance on holding Inclusive meetings and events.
More information on creating accessible documents can be found in the guidebook for servicing meetings and the Accessibility Skills Guide.
Training and support
- Minutes training (slides) - learn how to write accessible and informal minutes
- IDA log workshops (slides) - see a quick overview of features and best practices of IDA logs