College rules

We do, of course, want all students to enjoy their time as members of the College.  Nevertheless, there are a number of rules that exist within the College to ensure the welfare of residents.  The most prominent of these can be found here, along with a list of disciplinary sanctions.  Further information on charges for cleaning, loss or damage can be found here.

Smoking

There is a no-smoking policy in Goodricke College as it is against the law to smoke in public places. 
 
All students issued with offers of University residential accommodation will be bound by the condition of occupation, which prohibits smoking in study bedrooms as well as in any communal accommodation.  Students found to be in breach of this condition will be liable to disciplinary action, in the first instance taken by the Assistant Head or Head of the College.  It has been agreed, in the interests of consistency and transparency, that the following escalating action will be taken.

All Goodricke students receive a verbal warning not to smoke in College buildings during the Head of College Welcome Talk.

Please note that electronic smoking devices (ESDs) are not to be used and will be treated as cigarettes.

First Offence

The Head of College will interview the student(s) to investigate the incident.  The normal penalty will be a fine of £75 and an oral warning (£25 of this fine will be deferred and added to any subsequent fine). The outcome of the interview will be confirmed in writing to the student with a clear statement of the consequences of further offences.  If found to be smoking in their study bedroom, the student may be charged for a deep clean of the room if the smell of smoke is still present at the end of term. 

Second Offence 

The Head of College will interview the student(s) to investigate the incident.  The offence and previous history will then be passed to the Academic Registrar who may also wish to interview the student.  The normal penalty for a second offence will be a fine of £100 (plus any amount from a deferred fine) and a written warning on the consequences of further offences.

Any further offences will be referred to the Academic Registrar and will be dealt with as a University Offence.  A fine of up to £250 will be applied and the student may be removed from University Accommodation in line with the accommodation contract.

If smoking takes place in a ‘public’ enclosed space, reference to the prosecuting authorities would be a possibility.

Drugs

For the purpose of this policy, substance use and abuse includes alcohol, illegal drugs, the non-medical use of prescribed drugs, and the abuse or misuse of other substances.  Use of different substances is associated with a range of effects for the individual (e.g. health, financial, work, legal) and for the rest of the University community (e.g. health, noise, nuisance, violence and accidents). 

It is not the University‚Äôs policy to intrude upon the privacy of individuals within its community, particularly in health matters.  The University does, however, want to promote a safe and healthy study and work environment for its students, staff and visitors and needs to take appropriate action to safeguard their well-being.  The University also has legal responsibilities under the Misuse of Drugs Act, 1971 and Health and Safety Legislation.     

The University has legal responsibilities to ensure that it does not allow its premises to be used for illegal drug activities. The possession of illegal drugs is a criminal offence and possession with intent to supply is a more serious offence.  Students should anticipate that if involved in illegal drug activities action may be taken and appropriate arrangements will be made for the removal of the drugs. Any student who has possession or makes use of illegal drugs, or who supplies any person with such a drug or knowingly assists him or her to obtain possession of it, becomes liable, independently of any penalty imposed on conviction by a court of law, to disciplinary action by the University.   

Students or their guests who are suspected of possessing illegal drugs with intent to supply will be reported to the police.

The University permits sensible drinking in its social facilities subject to legal requirements. The University recognises that moderate use of alcohol plays an important and enjoyable role in the social lives of many students and staff. 

Noise

Goodricke is renowned for being an energetic, dynamic and caring College. These qualities are derived from its members demonstrating mutual respect.  Living in a College community provides social support, but also requires that individuals respect others and are aware of the environment in which they find themselves.  This is particularly true of noise, which can be a general problem for those wishing to study and take exams.  The modular and flexible examination system at York makes care in this matter of particular importance.  Much depends on the readiness of College members to observe conventions of behaviour that should make rules superfluous.  In the event of a breakdown of those conventions, there will be the levying of a fine in accordance with the policy as adopted by College Council in June 1997.  In the event of any perceived injustice the aggrieved party can appeal to College Council.

The residence blocks comprise study bedrooms and therefore residents should always maintain TVs, Radios, CD players etc. at such a volume that neighbours are not disturbed.  

THERE MUST BE NO NOISE AFTER 11PM IN ALL RESIDENTIAL COURTS.

Anyone wishing to make a complaint can do so through Hub Reception.  Repeated failure to respond to a request for quiet will lead to disciplinary measures being taken against the offenders; in serious cases, this will result in confiscation of equipment, a fine or exclusion from College residence.

Respect for fellow residents

All members of Goodricke are expected to treat College property in both the public and residential areas of the College with a reasonable degree of care.  In this way everyone can make a substantial contribution to the economic well-being of the College and to the environment in general.

Misuse of fire alarms

The University of York is committed to providing a safe environment for its staff, students and visitors. Part of this safety responsibility is in its provision and management of fire detection and prevention infrastructure, systems and practices. All members of the University, including visitors, have a part to play in ensuring compliance with the law and to the standard of safety defined as the minimum acceptable by the University Council through the Health Safety and Welfare Committee.

Interfering with fire safety systems including wedging open fire doors, intentionally or negligently causing activations, using flammable materials such as incense sticks and candles and cooking in rooms other than kitchens in the residential blocks are all University disciplinary offences as well as in some cases, criminal offences. In the most serious cases the local Fire Service will report incidents directly to the police, to use their investigatory powers to identify the perpetrators and prosecute, if appropriate.

The rules and regulations relating to fire safety are defined in law through statute and by the University through the tenancy agreement with each student. Responsibility for the enforcement of requirements to ensure a safe environment lies, at one level with the Fire Services who can bring prosecutions against individuals for breaches of legally enforced fire regulations. At the University level and specifically in respect of the behaviour of students in College study bedrooms and College communal spaces, responsibility for dealing with noncompliance lies with the College Provost.

Where breaches of fire safety are found or have caused damage to any shared areas in the accommodation or the communal areas and the perpetrators cannot be identified,  the University may, acting reasonably, charge each resident a fair and realistic proportion of the costs of making good any loss or damage.

Action Level 1 (Actions not resulting in activation of a fire alarm)

This level covers:
1. Wedging open fire doors/impeding the means of escape
2. Storing of candles, incense sticks/burners and Shisha pipes.

Breaches at this level will be dealt with in the following way:
(i) First Offence – The Provost (or nominated deputy) will interview the student(s) to investigate the incident and will issue an oral warning to those involved. If the investigator is not the Provost they will inform the Provost of the incident, of the students involved and the resulting action(s) taken. In cases where candles and/or incense sticks or similar items are present in a study bedroom, the items should be removed and stored in a safe place until the student can remove them from campus.
(ii) Second Offence – The Provost will interview the student(s) to investigate the incident referring to the first offence. The normal penalty for a second offence should be a fine of £25 and a formal written warning.  The outcome of the interview should be confirmed in writing to the student with a clear statement of the consequences of further offences.
(iii) Third Offence – The Provost will interview the student(s) to investigate the incident referring to the previous offences. The offence and the previous history will be passed to the Academic Registrar who may interview the student(s). The normal penalty for a third offence will be a 2nd formal written warning and a fine of £50, with a warning of the consequences of further offences.
(iv) Further Offences – Further offences should be referred to the Academic Registrar to be dealt with as a University Offence.

Action Level 2 (Actions in breach of the Accommodation Contract, which may increase the fire risk)

This level covers:
1. Using candles, incense sticks/burners, or other naked flames, fireworks, flammable liquids (storage) within the accommodation
2. Smoking in a study bedroom or communal College area
3. Behaving negligently, causing an activation
4. Cooking in rooms other than kitchens
5. Failing to leave the building when an alarm is activated
6. Failing to attend an accommodation fire safety brief.

Breaches at this level will be dealt with in the following way:
(i) First Offence – The Provost will interview the student(s) to investigate the incident. The normal penalty should be a fine of £75 and an oral warning, £25 of this fine to be deferred and added to any subsequent fine. The outcome of the interview should be confirmed in writing to the student, with a clear statement of the consequences of further offences. In the case of a student smoking in a study bedroom, they should be warned that there may be a charge for a deep clean of the room if the smell of their smoking is still present at the end of the term. The outcome of the interview should be confirmed in writing to the student, with a clear statement of the consequences of further offences.
(ii) Second Offence – The Provost will interview the student(s) to investigate the incident making reference previous offences and any deferred fine. The offence and the previous history will be passed to the Academic Registrar who may interview the student(s). The normal penalty for a second offence will be a formal written warning and a fine of £100 plus any amount from a deferred fine with a warning of the consequences of further offences.
(iii) Further Offences – Further offences should be referred to the Academic Registrar to be dealt with as a University Offence. The level of the fine to be agreed up to £250 and the possible removal from University accommodation in line with the accommodation contract.
(iv) Failure to attend an Accommodation Fire Safety Briefing – If a resident fails to attend the fire safety training session held during the Provost talk or one of the 10 open sessions within week one, an invitation to an additional session will be sent out. The penalty for non attendance will be a fine of £25 and they will be informed that any future breaches of fire safety rules will leave them liable to pay double the fine appropriate to the misdemeanour.

Action Level 3 (Intentional and/or Malicious Actions)

This level covers:
1. Abusing, interfering or otherwise tampering with any fire safety/prevention equipment provided
2. Misusing extinguishers, blankets etc
3. Covering or otherwise disabling smoke detectors
4. Maliciously activating an alarm
5. Starting a fire.

It is a criminal offence to interfere with fire safety systems, such as discharging fire extinguishers or covering smoke detectors to prevent them from reacting to smoke.

Breaches at this level will be dealt with in the following way:
(i) First Offence – The Provost will interview the student(s) to investigate the incident. The offence will be passed to the Academic Registrar who may also interview the student(s). The normal penalty for a first offence will be a formal written warning and a fine of £100, with a warning of the consequences of further offences.
(ii) Further Offences – Further offences should be referred to the Academic Registrar to be dealt with as a University Offence.

As part of any fine placed against a resident under action level one or two, the resident is to be informed that their room may now be subject to random unannounced visits in line with the accommodation contract under clause 27.1- “in the event of an emergency or a breach of clause 20 (fire safety) entry to a room may be made at any time”.

ESCALATION OF AN ACTION BY THE FIRE SERVICE

If fire tenders have been called out unnecessarily, taking into account all the circumstances of the case, a charge of up to £570 may be levied on the student. This is the cost of attendance of two tenders and crew, as published by North Yorkshire Fire and Rescue Services (NYFRS) as at April 2012.

CHARGES FOR THE REPAIR OF ANY DAMAGE

Damage may result from any of the above actions. It should be the normal expectation that the student will be charged with the cost, or a reasonable proportion of the cost, for making good the damage. If the Provost and the local Facilities Manager cannot decide between them what an appropriate charge would be, the matter should be referred to the Manager of Campus Services and the PVC for Students for a decision.

 

 

 

Sports Equipment

Where a student is a member of a recognised University sports club/society and/or is engaged in organised sports, it is reasonable for them to keep and store their personal sports equipment within their accommodation.  Having said this, sensible storage arrangements need to be considered in some circumstances to prevent unauthorised use (e.g. bow and arrows).  The University cannot provide or guarantee safe storage arrangements.  Nor can the University accept any liability for the unauthorised use of equipment.  It is therefore the resident's own responsibility to ensure that equipment is safely stowed in his/her room.

Any student seeking to store sports equipment that could be considered dangerous/offensive should seek permission/approval from the Head of the College, Prof. Matt Matravers, first.  The College reserves the right to remove undeclared offensive/dangerous equipment from student accommodation for the safety of all staff and residents.

Ball Games

Please note that ball games are not permitted in all College buildings (including the residential courts).  In addition, all residents are asked to show respect for each other by not playing sports within College grounds (e.g. surrounding the Nucleus).  In addition to the possibility that balls may cause damage to windows, games may prove disruptive to those students who are trying to rest or study in their rooms.  

All students are welcome to play ball games on the grass behind Janet Baker and Dixon Courts. 

Failure to abide by these rules will result in a fine, issued by the Assistant Head or Head of the College.

List of disciplinary sanctions

Problem  Recommended Sanctions
Setting off fire alarm maliciously Expulsion from College (if resident).  Fine, community service, exclusion from residence in third year and ban from College at night if otherwise.  £570 charge for unnecessary call out of Fire and Rescue Services.
Intimidating another student Formal written warning following investigation.  Possible expulsion, depending on severity.
Excessive noise late at night or during the day

First occasion: Verbal warning

Second occasion: £10 minimum fine

Third occasion: Large fine or expulsion

Verbal abuse of staff within College

First occasion: £20 fine

Second occasion: Large fine

Third occasion: Expulsion, or ban from College if non-resident

Tampering with fire equipment (e.g. Extinguishers, fire hoses, smoke detectors)

Cost of repair, plus

First occasion: £100 minimum fine plus formal written warning.

Second occasion: Large fine or expulsion.  University disciplinary procedures will be commenced.

Damage to property/Vandalism In some areas there is communal responsibility for damage.  In such cases, the sanctions apply to all residents in that area. 
Theft (including food)

Expulsion (if resident) and/or possible instigation of criminal procedures

Large fine (if non-resident) and/or possible instigation of criminal procedures

Smoking

First occasion: £75 fine (£25 deferred and added to any subsequent fine)

Second occasion: £100 fine (plus any amount from a deferred fine)

Third occasion: Fine of up to £250, matter referred to Academic Registrar and possible eviction.

No-show and no apology when called for interview with the Provost/Dean  £10 minimum fine

Please note:

1. All fines may be increased or altered to community service at the discretion of the Head of the College.
2. Criminal activity will be reported to the Police.
3. The sanctions also apply to a student whose guest was responsible for a problem.
4. Problems not listed above will be dealt with at the discretion of the Head/Assistant Head of the College.
5. The cost of any damage incurred, including administration charges, will be charged to the student(s) involved.